April 16, 2018

Rocky River City Council Committee-of-the-Whole Meeting April 16, 2018 Page 1 of 4

CITY OF ROCKY RIVER

April 16, 2018

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, at 7:00 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell, Mr. Furry,

Mr. Sindelar, Mr. Klym, Mr. Moran

Administration: Mayor Bobst, Director Costello

Law Director: Mr. Bemer

The meeting was opened with the Pledge of Allegiance.

MAYOR’S REPORT:

Ordinance No. 25-18 is in front of Council this evening and the Mayor would like this added to this evening’s agenda. Ordinance No. 25-18 is the Marine Patrol Ordinance for the grant the city will be receiving and an extension has been granted. The full agreement has been given to President Moran and Councilman Hunt. If any other Councilmen would like the full agreement, an electronic copy can be sent.

Bradstreet’s Landing sustained some damage over the weekend. The steps on the west side of the pier, in front of the Bait Shop were destroyed. The Pedestrian Bridge on the eastern section was also closed. Spencer Creek was running high this weekend with 1.79 inches of rain in a relatively short period of time. The Wastewater Treatment Plant was at a maximum of 120 million gallons. The capacity is 125 million gallons.

Building Permit comparisons for March is at 298, which is up from 280 at this time last year. The total valuation is up to $5.9 million compared to $5.1 million last year.

Computer Round-up will be this week. Please place computer materials on the tree lawn and the city will pick them up.

A Police Auction will be held on Saturday, May 20th beginning at 9:00 a.m.

COMMITTEE REPORTS: Mr. Moran announced that there was a BZA Meeting on April 12th with three items on the agenda. Two garage extensions were passed and one item was pulled from the agenda. The Planning Commission will meet this Thursday with a Public Hearing regarding Raising Caine Chicken at 6:00 p.m. and the Lake Road Project at 7:00 p.m.

COMMUNICATIONS AND ANNOUNCEMENTS: NONE

President Moran moved that the 72-hour rule be waived and that Ordinance No. 25-18 be added to this evening’s agenda, seconded by Mr. Hunt. Rocky River City Council Committee-of-the-Whole Meeting April 16, 2018 Page 2 of 4

Vote: Hunt – aye Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

7 ayes 0 nays PASSED

UNFINISHED BUSINESS:

ORDINANCE NO. 81-17 and 82-17: Mr. Shepherd said that these ordinances are regarding the Airbnb’s. Mr. Bemer said he will have information for next week’s meeting.

AMENDED ORDINANCE NO. 84-17 through AMENDED ORDINANCE NO. 90-17: Mr. Shepherd said that all these ordinances have been referred to the Planning Commission and he is waiting for feedback and input on all these ordinances.

ORDINANCE NO. 93-17: This ordinance is regarding the wireless telecommunication units. The Mayor has circulated Dublin, Ohio’s 20-page sample ordinance. The Mayor said that the state legislation passed last week but still needs to go in front of the Governor and be signed. The City of Rocky River’s is for design standards and local control, which is exactly what the City of Dublin forwarded. The Mayor can forward that to all Councilmen if interested.

ORDINANCE NO. 18-18: Mr. Furry stated that this is a renewal of a Memorandum of Understanding between the Cuyahoga Soil and Water Conservation District and the City of Rocky River and was necessitated by the NPDES Storm Water Phase II Permit. This ordinance is basically PIPE or Public Information Public Education that the Soil and Water Conservation District will help the city with. The cost of this is $5,500/annually. This will be the third read and Mr. Furry requests this be put on a consent agenda.

ORDINANCE NO. 19-18: Mr. Furry stated that this is a companion piece to Ordinance No. 18-18. This is also a renewal of a Memorandum of Understanding between the Cuyahoga Soil and Water Conservation District and the City of Rocky River necessitated by the NPDES Storm Water Phase II Permit. This is more technical expertise and assistance for construction projects for projects greater than an acre and will also provide post construction stormwater management. The Cuyahoga Soil and Water Conservation District will also provide technical assistance on best practices, sound storm water management and protection of sensitive stormwater management. This will cost $11,330. This will be the third read and Mr. Furry requests this be put on the consent agenda.

ORDINANCE NO. 20-18: Councilman O’Donnell said that this authorizes payment to the City of Cleveland Division of Water for actual water meter readings. The city bills are estimates for quarterly water usage and then the actual readings are used to finalize the bills. This has been read twice and this will be added to the consent agenda.

ORDINANCE NO. 21-18: Mr. Shepherd said this will be read for the third time and should be placed on the consent agenda. Mr. Shepherd stated that under the state program that the city is using for this project, an independent organization is needed to oversee this project. This group will make sure all disadvantage business goals are met, prevailing wages are met, all pay applications are submitted correctly, that the correct amount of product is used, and the right temperature of the product is being maintained as it is being installed. An RFP was put out with seven responses. Pricing is not included in RFP’s. The city selects the people who they feel will do the best job and then negotiates a price with the company. Rocky River City Council Committee-of-the-Whole Meeting April 16, 2018 Page 3 of 4

ORDINANCE NO. 22-18: This ordinance is the change in parcel classification from R1 to R3 and R4 and was referred to the Planning Commission. The Planning Commission will meet on Thursday, April 19th.

NEW BUSINESS:

ORDINANCE NO. 23-18: This authorizes the administration to enter into a one-year contract with Admiral Product Services to provide printing services for the city. The printing needs have been reduced but the Senior Center Quill Publication, sewer bills, a limited number of recreation brochures, business cards and forms for the Court are still printed. Admiral Product Services has done a good job for the city for many years. This will have three full reads.

ORDINANCE NO. 24-18: This authorizes the administration to enter into contract with the Shelly Company for the Detroit/Wooster Roads Project. Seven responses were received and Shelly was the low bid and was well underneath the engineer’s estimate. Several good references were received from Cleveland, Lakewood, ODOT, and Airfield Operations for the Cleveland Port Control that Shelly is a great company to work with. They have no unresolved findings on the state auditor’s database. This project will go for two years. The first year will be from the I 90 ramps on Detroit to Wooster Road and Detroit and south on Wooster to just past the Heinen’s parking lot. In 2019 the remainder of Detroit from the I 90 ramp to the Westlake line and Wooster from the Heinen’s parking lot to Center Ridge Rd. will be completed. This is a shared project with ODOT paying $1.28 million, NOACA will pay about $88,000 from the TLCI Grant and the city share is $1.8 million. There is a timing issue regarding school activities so work will begin at the high school mid-June and finish by mid-August. There will be a Special Meeting scheduled on May 7th, with the final passage on May 14th.

 Mr. Klym asked if it is passed on the 14th, would work begin before the end of May? Director Costello said they will ask the contractor to begin in June in front of the high school. Meetings can’t begin until ODOT approves this and ODOT can’t approve this until Council has approved this ordinance. Mr. Klym asked if the asphalt will be stripped from end to end? Director Costello said that there is a potential that the street will be milled end to end and an intermediate layer of asphalt will be paved with temporary lane markings and barrels and then the full depth repairs will begin in front of the schools with a final asphalt layer prior to school starting.

Director Costello said that there will be a Public Meeting scheduled along with the construction administrator. Schools are aware of this project and the Mayor and President Moran will be meeting with the Superintendent of Schools along with a School Board Member.

ORDINANCE NO. 25-18: This ordinance is regarding the Marine Patrol Grant and is a yearly ordinance. The parameters are that the Patrol is out from Memorial Day through Labor Day. There will be some dock repairs that need to be made and the expenditures will be covered by this grant. The boat is already in the water. The city received an extension on the due date until May 30th, so this will have a full three reads.

 Mr. O’Donnell suggested that this be added to the Special Meeting on May 7th.

MISCELLANEOUS BUSINESS: NONE Rocky River City Council Committee-of-the-Whole Meeting April 16, 2018 Page 4 of 4

As there was no further business by members of Council, President Moran thanked everyone for attending this evening’s meeting. The meeting was adjourned at 7:29 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council