Rocky River City Council Minutes

February 11, 2019

Rocky River City Council Legislative Meeting February 11, 2019 Page 1 of 8

CITY OF ROCKY RIVER

February 11, 2019

The Regular Meeting of Council was called to order by Mr. Moran, President of Council at 7:00 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Shepherd, Mr. O’Donnell, Mr. Furry

Mr. Sindelar, Mr. Klym, Mr. Moran

Absent: Mr. Hunt

Administration: Mayor Bobst, Mrs. Costello, Mr. Thomas

Law Director: Mr. Bemer

The meeting was opened with the Pledge of Allegiance.

MOTION:

Moved by Mr. Moran, seconded by Mr. Furry that the reading of the minutes of the Legislative Meeting of January 28th, be waived and that the minutes be accepted as submitted.

Vote: Shepherd – abstain O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

5 ayes 1 abstain 0 nays PASSED

Moved by Mr. Moran, seconded by Mr. O’Donnell, that the reading of the minutes of the Committee-of-the-Whole Meeting of February 4th be waived and that the minutes be accepted as submitted.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – abstain Moran – aye

5 ayes 1 abstain 0 nays PASSED

Mr. Moran introduced Mr. Chris Grau, the Municipal Information Technologist for the City of Rocky River. Mr. Grau highlighted the projects implemented since April 1, 2018.

 Server virtualization project

 Desktop computer replacements in 2018

 The Fire Department’s migration to emergency reporting

 Identifying and implementing financial system replacement (CMI)

 Enterprise Email System

 Evaluation of an enterprise anti-virus solution

 Building inspections application review

 Fire inspections application review

 Addressing network fiber optic and copper cabling throughout the city

 Network firewall and switches

 The police department’s new facility

Rocky River City Council Legislative Meeting February 11, 2019 Page 2 of 8

Server virtualization implementation of the VMware: There were four physical servers and are now down to three with nine virtual servers. This gives the city the ability to self-host a new financial system that will save the city close to $175,000 over a five-year period. The Munis implementation began in August. The server infrastructure was built using the virtual servers. The backend is built and running. The finance department has been working on a chart of accounts, which will be the baseline for the financial system. That is scheduled to “go live” July 1st. The Human Resources and the time and attendance piece will “go live” January 1st, 2020. The third phase of that project is the EnerGov Module, which will service the Building and Fire Department’s Inspections Program. It allows citizen self-service to begin the process of permitting, sewer billing and vendor interaction.

Mr. Grau has 65 mailboxes remaining to migrate over to the new Enterprise Email System. Mr. Grau also distributed Council’s new email addresses and instructions. The Mayor added that Council’s email will be updated on the city’s website within the next week. Mr. Grau also stated that Sophos Antivius will replace the existing platform. Discussion ensued. Mr. Moran thanked Mr. Grau for the information this evening.

Director Thomas updated Council regarding Munis. The software is loaded on the server and is running. Some of the steps overlap and are not quite finished even though new steps are beginning. The Chart of Account users and system administration is being set up and then the system will be configured. Conversion of data will be coming up followed by training. The “go live” date is July 1st. The Chart of Accounts has been reviewed. A new phase is beginning this week with Tyler staff being onsite. There has not been any glitches and the team from the city and Tyler has been consistent. The tone at the top is committed to “go live” and function by July 1st. Some funds will need to be re-numbered and Council will need to approve these changes in an ordinance.

MAYOR’S REPORT:

The Mayor said that tomorrow evening Chief Stillman, Director Costello and herself will be presenting to the Citizen’s Police Academy Alumni Association the same presentation update Council received for the police facility project.

The Mayor gave a shout-out to the firefighters who participated in the Tackle the Tower, the fight for air competition and fundraiser that was held downtown at the Terminal Tower. Rocky River firefighters took second place running 52 stories in fullout turnout gear and tanks. Congratulations to Adam Petitt, Collin Cunningham, Zach Wallenhorst, Frank Schaefer, Clayton Angeloff and Paul Murray. The city thanks them for their efforts.

The Senior Center Trivia Team won the competition beating Westlake. They will continue on to the County Tournament of 16 teams of Senior Trivia Experts. The final prize is $2,500 for the Senior Center of the winning team. This Thursday is also the “Not So Newlywed Game” at the Senior Center.

Next Tuesday is the Cuyahoga County Solid Waste District Public Meeting at 6:00 p.m. at the Rocky River Library.

Ron Gottschalk, who has served the city for 34 years in various capacities, most recently as the GIS Specialist will be retiring next Friday, February 22nd. The city wishes him well.

On Monday, City Hall will be closed in observance of President’s Day. Refuse collection will follow its regular collection schedule.

LAW DIRECTOR’S REPORT: Mr. Bemer said that the minutes from the Public Hearing for Ordinance No. 88-18 were finished in draft form today and submitted to the Planning Commission. The next Planning Commission meeting is scheduled for February 20th when the minutes should be approved. If Council is interested in drafts before that time, Mr. Bemer will provide them for you. Rocky River City Council Legislative Meeting February 11, 2019 Page 3 of 8

Mr. Bemer will be out of the country and will not be at the February 25th Council Meeting. Mr. O’Shea will attend in his absence.

COMMITTEE REPORTS: Mr. Moran said that there was a BZA Meeting on Tuesday, February 7th. There were three items on the agenda. One item was pulled, one was tabled and a home on Collver has been approved for construction.

COMMUNICATIONS AND ANNOUNCEMENTS: NONE

PUBLIC COMMENT: NONE

UNFINISHED BUSINESS:

ORDINANCE NO. 88-18 BY: JAMES W. MORAN

AN ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY KNOWN AS AUDITOR’S PERMANENT PARCEL NO. 304-29-046, AND THE CONSOLIDATED PARCEL NO. 302-29-047, FROM THEIR PRESENT CLASSIFICATION OF PF PUBLIC FACILITY TO R-2 TWO FAMILY RESIDENTIAL DISTRICT, AS FURTHER DESCRIBED IN EXHIBIT “A”

REFERRED TO THE PLANNING COMMISSION

ON HOLD

Mr. Moran said that this will not be read this evening. The Planning Commission’s next meeting will be on February 20th to approve the minutes for the Public Hearing held by the Planning Commission.

RESOLUTION NO. 5-19 BY: DAVID W. FURRY

A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE CUYAHOGA COUNTY SOLID WASTE MANAGEMENT DISTRICT

2nd READING

Mr. Furry said that this has been read and discussed twice. This will be discussed further at the next meeting.

ORDINANCE NO. 6-19 BY: JOHN B. SHEPHERD

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND SAFETY SERVICE DIRECTOR TO ENTER INTO AN AGREEMENT TO PAY MACKAY ENGINEERING FOR INSPECTION FEES RELATED TO DOMINION EAST OHIO GAS MAIN WORK ON WAGAR ROAD IN THE CITY OF ROCKY RIVER

2nd READING

Mr. Shepherd said this is a change in policy. The city needs to pay MacKay Engineering for inspection fees related to Dominion East Ohio Gas main work on Wagar Road. Dominion Energy has already reimbursed the city for this expense.

ORDINANCE NO. 7-19 BY: DAVID W. FURRY

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CUYAHOGA SOIL AND WATER CONSERVATION DISTRICT AND THE CITY OF ROCKY RIVER REGARDING STORM WATER POLLUTION EDUCATION, ATTACHED HERETO AS EXHIBIT A

2nd READING Rocky River City Council Legislative Meeting February 11, 2019 Page 4 of 8

Mr. Furry said this was the second read and he is expecting passage on the third read. This is a renewal of previous ordinances and was discussed at the Committee-of-the-Whole Meeting last week.

 Mr. Klym asked about the relationship to the NPDES Permit and this contract. Does the city have their own NPDES Permit and a separate one for the Wastewater Treatment Plant? Director Costello said that the city is considered a Municipal Small Sewer System (MS4). The city has a separate NPDES Permit number and a separate number from the WWTP. Mr. Klym asked if Westlake, Bay Village and Fairview Park have their own NPDES Permit number also. Director Costello said yes. The Treatment Plant stands alone.

ORDINANCE NO. 8-19 BY: DAVID W. FURRY

2nd READING

Mr. Furry said this is a companion piece to Ordinance No. 7-19. This has been read twice and is a renewal of previous ordinances and will be read a third time and passage at the next Legislative Meeting.

ORDINANCE NO. 9-19 BY: JOHN B. SHEPHERD

AN ORDINANCE AUTHORIZING THE MAYOR AND THE SAFETY SERVICE DIRECTOR TO RENEW AN AGREEMENT WITH FABRIZI TRUCKING & PAVING CO., INC. FOR THE EMERGENCY REPAIR OF STREETS AND STORM AND SANITARY SEWERS WITHIN THE CITY OF ROCKY RIVER AT A COST NOT TO EXCEED $125,000.00 AS FURTHER DESCRIBED IN EXHIBIT A

2nd READING

Mr. Shepherd said that this will be passed on the third read. This is an annual street and sewer repair ordinance with Fabrizi Trucking & Paving Co. who have kept their prices steady since 2011. This sets aside money for emergency repairs, only as needed.

ORDINANCE NO. 10-19 BY: CHRISTOPHER J. KLYM

AN ORDINANCE RATIFYING PAYMENT MADE TO TEMPEST INC. FOR PREVENTATIVE MAINTENANCE OF THE COMPRESSORS AT THE HAMILTON ICE ARENA FROM AUGUST 2018 THROUGH DECEMBER 2018 IN THE AMOUNT OF SEVEN THOUSAND FOUR HUNDRED SEVENTY-FIVE DOLLARS ($7,475.00)

2nd READING

Mr. Klym said that this is a housekeeping ordinance. An invoice came in last year, but the purchase order had not yet been approved and the invoice was inadvertently paid.

ORDINANCE NO. 11-19 BY: THOMAS J. HUNT

Mr. Moran moved to amend Ordinance No. 11-19. The word addendum was removed from the cover ordinance, seconded by Mr. O’Donnell.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED Rocky River City Council Legislative Meeting February 11, 2019 Page 5 of 8

AMENDED ORDINANCE NO. 11-19 BY: THOMAS J. HUNT

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COLLECTIVE BARGAINING AGREEMENT WITH THE OHIO PATROLMEN’S BENEVOLENT ASSOCIATION PATROLMEN OF THE ROCKY RIVER POLICE DIVISION, AND AS FURTHER DESCRIBED IN EXHIBIT “A”

2nd READING

Mr. Moran said that this ordinance has been read and discussed several times. Mr. Moran spoke with Mr. Hunt and the Mayor regarding this ordinance. This needs to be approved within 30 days by state law.

Mr. Moran moved to suspend the three read rule on Amended Ordinance No. 11-19, seconded by Mr. Furry.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

Mr. Moran moved for passage of Amended Ordinance No. 11-19, seconded by Mr. O’Donnell.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

ORDINANCE NO. 12-19 BY: THOMAS J. HUNT

Mr. Moran moved to amend Ordinance No. 12-19. The word addendum was removed from the cover ordinance, seconded by Mr. O’Donnell.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

AMENDED ORDINANCE NO. 12-19 BY: THOMAS J. HUNT

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COLLECTIVE BARGAINING AGREEMENT WITH THE OHIO PATROLMEN’S BENEVOLENT ASSOCIATION SERGEANTS, LIEUTENANTS AND CAPTAIN ROCKY RIVER POLICE DIVISION, AND AS FURTHER DESCRIBED IN EXHIBIT “A”

2nd READING

Mr. Moran moved to suspend the three read rule on Amended Ordinance No. 12-19, seconded by Mr. Furry.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

Mr. Moran moved for passage of Amended Ordinance No. 12-19, seconded by Mr. O’Donnell.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED Rocky River City Council Legislative Meeting February 11, 2019 Page 6 of 8

ORDINANCE NO. 13-19 BY: MICHAEL P. O’DONNELL

Mr. O’Donnell moved to amend Ordinance No. 13-19 to substitute his name for Council President’s on the ordinance, seconded by Mr. Furry.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

AMENDED ORDINANCE NO. 13-19 BY: MICHAEL P. O’DONNELL

AN EMERGENCY ORDINANCE AMENDING SECOND ORDINANCE 74-18 CREATING POSITIONS AND FIXING OR ESTABLISHING THE ANNUAL SALARIES AND HOURLY RATES COMMENCING JANUARY 1, 2019 FOR THE APPOINTED EMPLOYEES IN THE SEVERAL DIVISIONS AND DEPARTMENTS OF THE CITY OF ROCKY RIVER

2nd READING

Mr. O’Donnell moved to suspend the three read rule on Amended Ordinance No. 13-19, seconded by Mr. Furry.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

Mr. O’Donnell moved for passage of Amended Ordinance No. 13-19, seconded by Mr. Furry.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

NEW BUSINESS:

ORDINANCE NO. 14-19 BY: BRIAN J. SINDELAR

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND/OR THE SAFETY-SERVICE DIRECTOR TO PURCHASE SIX (6) CONTROLLER UNITS AND FOUR (4) GPS UNITS FOR THE SERVICE DIVISION UNDER THE OHIO DEPARTMENT OF TRANSPORTATION’S COOPERATIVE PURCHASING CONTRACT FROM BALDWIN & SOURS, INC. AT A COST NOT TO EXCEED $17,530.00

1st READING

Mr. Sindelar said this ordinance is for the purchase of six controller units and four GPS units for the Service Division. Mr. Sindelar asked if these units are movable. Director Costello said that once they are installed, the controllers will be for that signal only and they are similar to other controllers purchased previously. This will have two more reads.

ORDINANCE NO. 15-19 BY: JOHN P. SHEPHERD

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND SAFETY SERVICE DIRECTOR TO ENTER INTO A CONTRACT WITH FABRIZI TRUCKING AND PAVING COMPANY, INC. FOR THE 2019 WATER MAIN REPLACEMENT FOR ERIEWOOD, IN AN AMOUNT NOT TO EXCEED $333,313.00

1st READING

Mr. Shepherd said that this project will ultimately be paid for by the City of Cleveland Water Department. The city did due diligence and received seven bids and Fabrizi was the low bidder. The bid was beneath the engineer’s estimate. The city did all the background checks including the Auditor’s State Unresolved Database. Rocky River City Council Legislative Meeting February 11, 2019 Page 7 of 8

This project will not begin until April or May depending on weather conditions but it is important for them to begin their preliminary videoing to get this project moving forward. This will have three full reads.

ORDINANCE NO. 16-19 BY: MICHAEL P. O’DONNELL

AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO PAY THE CITY OF CLEVELAND DIVISION OF WATER FOR A REIMBURSEMENT FOR THE HAMPTON ROAD AND LAKEVIEW AVENUE WATER MAIN IMPROVEMENT PROJECT IN THE AMOUNT OF $47,030.00

1st READING

This ordinance involves the Hampton Road and Lakeview Avenue Water Main Improvement Project. Initially the City of Cleveland reimbursed the city for this project in the amount of $338,200 and the project came in under budget. The city needs to return the balance of money to the City of Cleveland in the amount of $47,030. This will have three full reads.

ORDINANCE NO. 17-19 BY: MICHAEL P. O’DONNELL

AN EMERGENCY ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO PAY MACKAY ENGINEERING & SURVEYING COMPANY THE SUM OF SEVENTY-TWO THOUSAND NINE HUNDRED AND TWENTY-SIX DOLLARS AND NINETY-FOUR CENTS ($72,926.94) FOR WORK PERFORMED ON HILLIARD ROAD RESURFACING AND S. ISLAND/WOOSTER/RIVERDALE SANITARY SEWER WORK FOR THE CITY OF ROCKY RIVER

1st READING

This is the first read and is for engineering services for multiple different projects throughout the city. The Hilliard Road resurfacing project, the S. Island\/Wooster/Riverdale Sanitary Sewer work and Parklawn Sanitary Sewer. The work was approved and in the budget and this ordinance pays the engineering costs for this project. Mr. O’Donnell anticipates three full reads.

CONSENT AGENDA

ORDINANCE NO. 1-19 BY: CHRISTOPHER J. KLYM

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO ENTER INTO AN AGREEMENT WITH LJB INC., FOR ENGINEERING AND DESIGN AND THE CITY OF FAIRVIEW PARK FOR THE CENTER RIDGE COMPLETE STREETS PROJECT IN AN AMOUNT NOT TO EXCEED $68,000.00

3rd READING

Mr. Klym said that this is an ordinance to begin the engineering work to be completed on Center Ridge Road in conjunction with Fairview Park. The city received a Congested Mitigation Air Quality Grant and the City of Fairview Park received a TLCI grant and together signalization upgrades, safer crosswalks, safer transportation environment, ADA compliance on the Rocky River side of Center Ridge Road and an appropriate ADA compliance at the crosswalk by the Force and Savors buildings. This is an exciting project with the total cost being $68,000 with Fairview Park and Rocky River each paying a portion.

ORDINANCE NO. 2-19 BY: BRIAN J. SINDELAR

AN EMERGENCY ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO PURCHASE TIRES ON THE OPEN MARKET AT THE BEST PRICES POSSIBLE FOR THE PERIOD JANUARY 1, 2019 TO DECEMBER 31, 2019

3rd READING Rocky River City Council Legislative Meeting February 11, 2019 Page 8 of 8

ORDINANCE NO. 3-19 BY: BRIAN J. SINDELAR

AN EMERGENCY ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO PURCHASE GASOLINE, FUEL OIL AND ALLIED PRODUCTS ON THE OPEN MARKET AT THE BEST PRICES POSSIBLE FOR THE PERIOD JANUARY 1, 2019 TO DECEMBER 31, 2019

3rd READING

Mr. Sindelar said that Ordinance No. 2-19 and 3-19 are annual ordinances to allow the Safety Service Coordinator to purchase these items on the Open Market for the best possible prices from January 1st to December 31st, 2019 for a cost savings.

ORDINANCE NO. 4-19 BY: JOHN B. SHEPHERD

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND SAFETY SERVICE DIRECTOR TO ENTER INTO A CONTRACT WITH KMU TRUCKING & EXCAVATING, L.L.C. FOR THE 2018 SANITARY SEWER IMPROVEMENT AT A COST NOT TO EXCEED $214,601.00

3rd READING

Mr. Shepherd said that this is the Yacht Club Sewer Project for sections of Parklawn, South Island and Wooster Road. There were five bids with KMU being the low bidder. This will be paid from the Sewer Rehabilitation Fund.

Moved by Mr. Moran, seconded by Mr. O’Donnell that Ordinance Nos. 1-19, 2-19, 3-19 and 4-19 of the Consent Agenda be passed as read.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

MISCELLANEOUS BUSINESS: Mr. Moran mentioned that he had the opportunity to attend a CERT meeting last week. At the meeting, the Mayor thanked members who helped with the gas emergency two weeks ago. Part of the program was an update for CPR and AED equipment. Mr. Moran said this was a great program for a refresher course. One of the trainers from University Hospital mentioned that 5% of the people in Ohio are certified to perform CPR and utilize AED equipment. In Seattle, Washington 65% of the people are certified to perform CPR and AED equipment. Mr. Moran would like to work together with Council to educate and train others and ourselves to improve that 5% to be closer to the 65% in Seattle, Washington.

PUBLIC COMMENT: Mr. Bill Welsh asked if the employees at the Rec Center in the Fitness Room are certified in CPR and AED equipment. The Mayor said that they have been trained. The Mayor mentioned that Compression Only CPR is being adopted more than Mouth-to-Mouth CPR. All of the city’s lifeguards receive CPR training.

Due to the Cuyahoga County Solid Waste District Public Meeting at 6:00 p.m. at the Rocky River Library next Tuesday, Mr. Klym moved to set aside next week’s Committee-of-the-Whole Meeting and hold the next Council Meeting on Monday, February 25th, seconded by Mr. Furry.

Vote: Shepherd – aye O’Donnell – aye Furry – aye

Sindelar – aye Klym – aye Moran – aye

6 ayes 0 nays PASSED

As there was no further business by members of Council, the meeting was adjourned at 8:16 p.m.

________________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council