January 14, 2019

Rocky River City Council Legislative Meeting January 14, 2019 Page 1 of 5

CITY OF ROCKY RIVER

January 14, 2019

Richard L. Bowen & Associates, Inc. Update on the Renovations of the Police Facility

Mr. Ken Emling and Mr. Steve McCann presented a power point to City Council regarding the schematic design renovations for the police station beginning at 6:00 p.m. The total budget target for this project is $10 million with the probable construction cost estimated at $8,480,531.78. There will be a total demolition of the current police station with construction of the new station beginning soon after demolition. The police department will be housed in trailers on City Hall Campus during construction.

The power point presentation showed the existing site plan, the proposed site plan including the first and second floors, a front of the proposed building rendering, and the back of the proposed building rendering. Mr. Emling introduced Mr. Steve McCann who will be the construction administrator for this project. There will be a full-time representative on site every day; key stakeholders will receive reports quickly and easily along with a weekly email report. The benefits of in-house construction services are single point of accountability, seamless integration, smooth transition from design to construction and collaboration with in-house city staff. Discussion ensued following the presentation.

Mayor Bobst thanked Mr. Emling and Mr. McCann along with Chief Stillman, Director Costello and Engineer MacKay for all their hard work on this project.

The Regular Meeting of Council was called to order by Mr. Moran, President of Council at 7:30 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell, Mr. Furry

Mr. Sindelar, Mr. Klym, Mr. Moran

Administration: Mayor Bobst, Mrs. Costello, Mr. Thomas

Assistant Law Director: Mr. O’Shea

The meeting was opened with the Pledge of Allegiance.

MOTION:

Moved by Mr. Moran, seconded by Mr. Furry that the reading of the minutes of the Special Meeting of December 17th, be waived and that the minutes be accepted as submitted.

Vote: Hunt – aye Shepherd – aye O’Donnell – abstain Furry – aye Sindelar – aye Klym – aye Moran – aye

6 ayes 1 abstain 0 nays PASSED

Moved by Mr. Moran, seconded by Mr. Furry and Mr. O’Donnell that the reading of the minutes of the Committee-of-the-Whole Meeting of January 7th be waived and that the minutes be accepted as submitted.

Vote: Hunt – aye Shepherd – aye O’Donnell – aye Furry – aye Sindelar – aye Klym – aye Moran – aye

7 ayes 0 nays PASSED Rocky River City Council Legislative Meeting January 14, 2019 Page 2 of 5

MAYOR’S REPORT:

Mayor Bobst distributed a letter to Council from the Cuyahoga County Solid Waste District regarding the ratification of the Cuyahoga County Solid Waste Management Plan. Legislation has been drafted and will be included on next week’s agenda. In order for ratification to occur, communities representing 60% of the county’s population, including the largest city, must vote to approve. The Plan Update can be found on the District’s website, www.CuyahogaRecycles.org. The development of the solid waste plan is a requirement of Ohio law. Every solid waste management district in Ohio must periodically revise and update their solid waste management plan and submit it to each political subdivision to be ratified. This is the fourth update to the original Cuyahoga County solid waste management plan that was ratified in 1994 and three times since. This plan was submitted to the Ohio EPA for review and has been revised to incorporate the Ohio EPA’s comments. Council must vote to approve or disapprove the plan during the 90-day ratification period, which takes place now through April 11, 2019. An informational meeting for the entire Westshore will be held at Rocky River Public Library on February 19, 2019 at 6:00 p.m. The County implements this program with a fee of $1.50 per ton of landfill and in 2023, this fee will increase to $2.00 a ton, which is one of the lowest in the state. The statewide average is $4.50 a ton. The same programs and services will be offered by the Solid Waste District.

The Far West Center received a grant to provide social services, training and support groups with a focus on seniors and will be working with the Rocky River Senior Center along with other Westshore Senior Centers. The Mayor will keep Council updated as programs are implemented.

The Mayor will be speaking next week about the TLCI Implementation Grants and something NOACA has recently developed called “Street Supplies”. These are items that can be used to demonstrate traffic projects to first see if they work and to see how the community responds to these changes before investing a large amount of money. The city may use these Street Supplies on Center Ridge Road or in other projects.

The Mayor congratulated Superintendent Shoaf for a successful State of the Schools address today. Councilman Furry was in attendance while Dr. Shoaf highlighted many successes and opportunities the students in Rocky River are offered. Dr. Shoaf spent a great deal of time discussing the importance of partnerships and the strength of the partnership the schools have with the city and how deeply valued it is. The Mayor wishes Superintendent Shoaf and the entire school district continued success.

ASSISTANT LAW DIRECTOR’S REPORT: Assistant Law Director O’Shea said that Mr. Bemer sends his regards to Council. Mr. Bemer unfortunately encountered a back injury last Thursday and is home recuperating.

Mr. O’Shea announced that this Thursday at 10:00 a.m. at the Senior Center, he will be presenting along with the County about scams, particularly I.R.S. scams that Seniors are vulnerable to and certain security measures anyone can take regarding updating passwords and two-step verification for all log in processes.

COMMITTEE REPORTS: Mr. Moran discussed the January 10th BZA Meeting. Mayor Bobst swore in Mr. Pempus as head of the BZA.

COMMUNICATIONS AND ANNOUNCEMENTS: Mr. O’Donnell attended a stakeholders meeting along with Director Costello and City Engineer MacKay last Tuesday regarding the Hilliard Road Bridge. The County will be refurbishing/rebuilding this bridge and this meeting was an opportunity to discuss concerns/issues regarding this project. The County is committed to keeping the historic ascetics and arches intact. Depending on which option is chosen, the cost will be between $40-$50 million, which will be covered by the County. The total shut down time for the bridge will be approximately two years. If anyone has thoughts or ideas about this project, please get involved. Meeting dates will be announced and will be open to the public for ideas and input. The engineering will be beginning soon. Early on in the process, the Mayor had asked if there were any ideas for Rocky River City Council Legislative Meeting January 14, 2019 Page 3 of 5

better access to the MetroParks from the bridge or near the bridge during this project. The Mayor will continue to have this conversation with the County. Mr. O’Donnell also added that the city may be interested in doing something to enhance that entranceway into the city. This may be a good opportunity.

PUBLIC COMMENT: NONE

UNFINISHED BUSINESS:

ORDINANCE NO. 86-18 BY: THOMAS J. HUNT

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH RICHARD L. BOWEN AND ASSOCIATES, INC. FOR THE ROCKY RIVER POLICE DEPARTMENT FOR CONSTRUCTION ADMINISTRATION SERVICES IN AN AMOUNT NOT TO EXCEED $396,443.88

ON HOLD

Mr. Hunt said that this ordinance will not be read this evening. This ordinance is in regard to the Bowen and Associates Construction Administration Services. A great presentation was given this evening by Bowen and Associates and a good component of the presentation addressed this ordinance. The details of the goals of the Superintendent Project Manager answered many questions for Council. Thank you to the Mayor and administration for having this presentation this evening. Mr. Hunt feels much more comfortable in understanding the role of the Construction Administrator. This will be discussed more at next week’s Committee-of-the-Whole Meeting.

ORDINANCE NO. 88-18 BY: JAMES W. MORAN

AN ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY KNOWN AS AUDITOR’S PERMANENT PARCEL NO. 304-29-046, AND THE CONSOLIDATED PARCEL NO. 302-29-047, FROM THEIR PRESENT CLASSIFICATION OF PF PUBLIC FACILITY TO R-2 TWO FAMILY RESIDENTIAL DISTRICT, AS FURTHER DESCRIBED IN EXHIBIT “A”

Referred to the Planning Commission

ON HOLD

Mr. Moran said this this will not be read this evening. This has been referred to the Planning Commission. The Planning Commission will be holding a Public Hearing on January 23, 2019 to discuss this ordinance. This is concerning a zoning change from a PF Public Facility to an R-2 on Wooster Road. This ordinance has been read once.

NEW BUSINESS:

ORDINANCE NO. 1-19 BY: CHRISTOPHER J. KLYM

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO ENTER INTO AN AGREEMENT WITH LJB INC., FOR ENGINEERING AND DESIGN AND THE CITY OF FAIRVIEW PARK FOR THE CENTER RIDGE COMPLETE STREETS PROJECT IN AN AMOUNT NOT TO EXCEED $68,000.00

1st READING

Mr. Klym stated this is a joint project with Fairview Park. Fairview Park will be responsible for 30% and Rocky River will be responsible for the remainder of the engineering costs. Rocky River’s CMAQ Grant and Fairview Park’s TLCI Grant require that one city be the billing authority, which will be Rocky River. This will be discussed more at the Committee-of-the-Whole Meeting next week. Rocky River City Council Legislative Meeting January 14, 2019 Page 4 of 5

ORDINANCE NO. 2-19 BY: BRIAN J. SINDELAR

AN EMERGENCY ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO PURCHASE TIRES ON THE OPEN MARKET AT THE BEST PRICES POSSIBLE FOR THE PERIOD JANUARY 1, 2019 TO DECEMBER 31, 2019

1st READING

Mr. Sindelar said that this is an annual ordinance to purchase tires on the Open Market for the best possible prices from January 1st to December 31st, 2019.

ORDINANCE NO. 3-19 BY: BRIAN J. SINDELAR

AN EMERGENCY ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO PURCHASE GASOLINE, FUEL OIL AND ALLIED PRODUCTS ON THE OPEN MARKET AT THE BEST PRICES POSSIBLE FOR THE PERIOD JANUARY 1, 2019 TO DECEMBER 31, 2019

1st READING

Mr. Sindelar said that this ordinance is to purchase gasoline, fuel oil and allied products on the Open Market for the best possible prices from January 1st – December 31st, 2019. Mr. Sindelar said that each year the administration does this and often finds better prices than offered on the State Cooperative Purchasing. This is an annual ordinance.

ORDINANCE NO. 4-19 BY: JOHN B. SHEPHERD

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND SAFETY SERVICE DIRECTOR TO ENTER INTO A CONTRACT WITH KMU TRUCKING & EXCAVATING, L.L.C. FOR THE 2018 SANITARY SEWER IMPROVEMENT AT A COST NOT TO EXCEED $214,601.00

1st READING

Mr. Shepherd said that this ordinance was discussed in depth at last week’s meeting. This is to work on the sewers in the Yacht Club area, Parklawn and Wooster Road. Mr. Shepherd said that five bids were received and KMU Trucking & Excavating, LLC. was the lowest and best bid. This will be discussed further at next week’s meeting.

CONSENT AGENDA:

RESOLUTION NO. 85-18 BY: JOHN B. SHEPHERD

AN EMERGENCY RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO THE NORTHEAST OHIO AREAWIDE COORDINATING AGENCY (NOACA) PROGRAM GRANT AGREEMENT FOR ITS ENHANCED MOBILITY FOR SENIORS AND INDIVIDUALS WITH DISABILITIES (SECTION 5310) FOR A TRANSPORTATION VEHICLE FOR THE ROCKY RIVER SENIOR CENTER

3rd READING

Mr. Shepherd said that this authorizes the city to accept a NOACA grant in the amount of $60,000 towards a $75,000 purchase of transportation vehicle for the Senior Center. This has been discussed at the last several meetings and there have not been any questions.

RESOLUTION NO. 87-18 BY: MICHAEL P. O’DONNELL

AN EMERGENCY RESOLUTION ESTABLISHING A RESERVE BALANCE ACCOUNT IN THE CITY OF ROCKY RIVER IN ORDER TO STABILIZE ANNUAL BUDGETS

3rd READING Rocky River City Council Legislative Meeting January 14, 2019 Page 5 of 5

This resolution will allow the city to establish a fund, which can be used for particular purposes as a result of the increase in real estate appraisals from the County. These funds will be designated for the police department and help the city to stabilize the budget against cyclical changes in revenues and expenses. Mr. O’Donnell has not had any questions regarding this resolution.

Moved by Mr. Moran, seconded by Mr. Sindelar that Resolution Nos. 85-18 and 87-18 of the Consent Agenda be passed as read.

Vote: Hunt – aye Shepherd – aye O’Donnell – aye Furry – aye

Sindlear – aye Klym – aye Moran – aye

7 ayes 0 nays PASSED

MISCELLANEOUS BUSINESS: NONE

PUBLIC COMMENT: Mr. Bill Welsh asked if the $8.5 million for the new police station includes the temporary housing for the police department? Mayor Bobst responded yes, the estimated $8.5 million includes the temporary housing for the police department.

President Moran announced that there will not be a meeting next Monday in observation of Martin Luther King Day. Council will meet on Tuesday, January 22, 2019 beginning at 7:00 p.m.

As there was no further business by members of Council, the meeting was adjourned at 8:00 p.m.

________________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council