January 7, 2019

Rocky River City Council Committee-of-the-Whole Meeting January 7, 2019 Page 1 of 4

CITY OF ROCKY RIVER

January 7, 2019

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, at 6:00 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell, Mr. Furry,

Mr. Sindelar (6:45), Mr. Klym, Mr. Moran

Administration: Mayor Bobst, Director Costello

Law Director: Mr. Bemer

The meeting was opened with the Pledge of Allegiance.

Bradstreet’s Landing Update by SmithGroup, JJR

Jason Stangland and Shane Bernau, Landscape Architects from SmithGroup, JJR, who represent a much larger team of people, updated Council regarding the Bradstreet’s Landing project. This evening’s presentation discussed the design process and broke it down into three major components: the pier, the bridge section by Spencer Creek and the connection between the pier and the bridge. SmithGroup, JJR proposes to maintain the integrity of the Bradstreet’s Landing Master Plan, minimize costly ongoing maintenance and to secure necessary approvals. The design criteria for the pier is to minimize the impact on the beach; minimize overtopping of the pier, minimize the impact on the view from neighboring properties and provide code compliant slopes, guardrail and access points for the entire length of the pier. SmithGroup, JJR proposes for the bridge, a design criteria to protect the walkway and bridge abutments from wave and stream action, provide access for maintenance vehicles to the beach and to provide ADA compliant access across the bridge to the beach. SmithGroup, JJR also proposes to create an informal seating and access to the beach and allow for retention of the beach in front of the revetment. The preferred schematic design for the pier is a double steel sheet pile wall encasing the existing nearshore structure and slightly elevating the pier per ADA compliance.

SmithGroup, JJR said that the permit process will take months, continuing through the fall, with construction beginning in 2020.

The Mayor thanked Jason, Shane, the entire SmithGroup, JJR team and Director Costello for this very detailed process and appreciates their conscientiousness they have shown throughout this process.

MAYOR’S REPORT:

The Mayor thanked all the residents of Rocky River for their thoughtfulness over the holiday season. The thoughtful treats that were dropped off at City Hall and the Service Garage were very much appreciated.

This evening the Bradstreet’s Landing Project was presented to City Council and next week there will be an update at 6:00 p.m. with Bowen and Associates regarding the police station. The administration met Rocky River City Council Committee-of-the-Whole Meeting January 7, 2019 Page 2 of 4

with Bowen and Associates today and are very excited to present the status of this project to City Council at next week’s meeting.

The Administration is waiting for final approval from the police regarding the police contract and the amended wage ordinance will be a companion ordinance with that.

Leaf pick up has stopped for the season. The city will continue to pick up leaves and yard waste that are contained in brown refuse bags. Director Snyder reported a record year for leaf pick up totaling close to 1600 tons of leaves collected this season. The Mayor extended a big thank you to the Service Garage for all their hard work.

The staff is currently working on their annual reports that are due at the end of January. All of these final reports will be compiled together and then the annual report will be forwarded to Council in early February.

There is a County Stakeholder’s meeting tomorrow regarding the Hilliard Road Bridge project. This will be a $33 million undertaking, paid for by the County. The city found historic photographs of when the bridge was originally opened and these were shared with the County.

On Thursday evening, January 24th, there will be a Fitness Challenge Kick-Off at the Wellness Center that is being hosted by the Cleveland Clinic and Fairview Hospital. It is a challenge combining Rocky River vs. Fairview Park vs. North Olmsted. Everyone is welcome to participate. There will be a number of classes available.

 Mr. Furry commented about the number of homes that still have leaves piled on their tree lawns un-bagged. Leaf pick-up was extended this year, however at this point the machines are all converted and ready for snow. The Mayor asked for addresses of the homes with leaves so the homeowners can be contacted and alerted to put the leaves in brown bags for pick-up. Director Costello also said to call City Hall and someone will be out to pick up the bags. Director Costello also confirmed that the leaf side at the Transfer Station is closed.

COMMITTEE REPORTS: President Moran said that there will be a BZA Meeting on Thursday, January 10th at 7:00 p.m. There are 3-4 items on the agenda including a swearing in.

COMMUNICATION & ANNOUNCEMENTS: President Moran announced that Council’s Standing Committees will continue as follows:

 Mr. Sindelar – Buildings, Equipment & Technology

 Mr. Shepherd – Contracts – Government & Judicial

 Mr. Furry – Environmental

 Mr. O’Donnell – Finance

 Mr. Klym – Parks, Recreation & Health

 Mr. Moran – Planning, Zoning & Economic Development

 Mr. Hunt – Safety

Rocky River City Council Committee-of-the-Whole Meeting January 7, 2019 Page 3 of 4

UNFINISHED BUSINESS:

RESOLUTION NO. 85-18: Mr. Shepherd said that this is scheduled for a third reading next week and it authorizes the city to enter into an agreement with NOACA for a grant in the amount of $60,000 to help purchase a transportation vehicle for the Senior Center. $15,000 of this purchase will be the city’s responsibility. It is an 80/20 split. Mr. Shepherd would like this on a consent agenda

ORDINANCE NO. 86-18: Mr. Hunt said that this is the next step in the process for construction of the new police station. This ordinance authorizes the Mayor to enter into contract with Bowen and Associates for the construction administration services. There will be a team from Bowen at next week’s Legislative Meeting to discuss the plans for the police department. Mr. Hunt asked if Council had any questions to let him or the administration know. The Mayor said that the Construction Administrator will be in attendance at the presentation next week.

RESOLUTION NO. 87-18: Mr. O’Donnell said that this has been discussed and the Reserve Balance Fund will be established to oversee the revenue received from the increase of real estate taxes as a result of the higher appraisals from the county. The Mayor said that these funds will be used for Capital and Debt Service on Capital projects and equipment. Mr. O’Donnell requested this be added to the consent agenda.

ORDINANCE NO. 88-18: Mr. Moran said that this has been read once and is regarding the zoning change for the Roman Orthodox Church at 3300 Wooster Road. This facility is for sale and this area could be developed as a housing outlet with six homes. This was referred back to the Planning Commission and a Public Hearing has been scheduled for January 23rd at 6:00 p.m.

NEW BUSINESS:

ORDINANCE NO. 1-19: Mr. Klym said that this is the first ordinance of the year and it looks at appropriating funds for engineering and design work to be done within Rocky River and Fairview Park for improvements on the Center Ridge Corridor between Northview/Linden and the RTA Transportation Center. Mr. Klym said he has a number of questions in trying to understand what the City of Rocky River is paying for and what Fairview Park is paying for. There will be several weeks to discuss this ordinance.

ORDINANCE NO. 2-19: Mr. Sindelar said that this ordinance is to purchase tires on the Open Market for the best possible prices from January 1st to December 31st, 2019.

ORDINANCE NO. 3-19: Mr. Sindelar said that this ordinance is to purchase gasoline, fuel oil and allied products on the Open Market for the best possible prices from January 1st – December 31st, 2019. Mr. Sindelar said that each year the administration does this and, at times, finds better prices than offered on the State Cooperative Purchasing.

ORDINANCE NO. 4-19: Mr. Shepherd said that this ordinance is to work on the sewers on Yacht Club Basin. This includes Yacht Club Drive and Riverdale Drive. There is water that leaks into the sewer system causing the pump station to work over time. Director Costello said that sanitary sewer lines will be reconditioned on sections of Parklawn, South Island Drive and Wooster Road. Mr. Shepherd said that five bids were received and KMU Trucking & Excavating, LLC were the lowest and best bid at $214,000. The highest bid was $338,000. This bid came in under the engineer’s estimate. Rocky River City Council Committee-of-the-Whole Meeting January 7, 2019 Page 4 of 4

The city’s engineer has worked with this company in Middleburg Heights and Fairview Park and KMU Trucking & Excavating, LLC received good references from both of these cities. Director Costello said that KMU Trucking & Excavating, LLC provided a copy of a certified search of the Auditor of State’s unresolved Findings Database showing they are not listed in the database.

 Mr. Furry inquired what section of Parklawn will be worked on. Director Costello said that it is the section near Aberdeen, north of Lake Road.

MISCELLANEOUS BUSINESS: None

As there was no further business by members of Council, the meeting was adjourned at 7:19 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council