July 16, 2018 whole

Rocky River City Council Committee-of-the-Whole Meeting July 16, 2018 Page 1 of 4

CITY OF ROCKY RIVER

July 16, 2018

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, immediately following the Special Meeting in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell, Mr. Furry,

Mr. Sindelar, Mr. Klym, Mr. Moran

Administration: Mayor Bobst, Director Costello, Mr. Thomas

Law Director: Mr. Bemer

MAYOR’S REPORT:

The Mayor thanked all of Council and Directors for all their participation over the weekend starting with the flag dedication on Friday. Thank you to Richard Healy, the Joint Veteran’s Council and the American Legion Honor Guard, all of the scouts and Whole Foods for the refreshments. Thank you also to President Moran who was in attendance along with the Fire and Police Departments that escorted the ceremonial participants. The Mayor heard many positive comments.

River Days was a big success thanks to all the Civic Organizations, volunteers, sponsors and city employees stepping up to the plate. Thank you too to the Chamber for the “Taste of Rocky River” which was also a big success. Sunday was another great day ending with Pie in the Park. Thank you to those who helped serve over 400 pieces of pie. Thank you to Whole Foods for serving ice cream and the band “Revolutionary Pie” for the great concert. There were also two Eagle Scout Ceremonies on Sunday. Thank you again to everyone who participated.

The Mayor extended a big thank you to the Quinn Family who placed “A Little Library” between the playground and tennis courts at Linden Park. This is for anyone to leave a book or take a book to share with the community. Councilman Shepherd was instrumental in getting this project started.

The City of Rocky River received an award from the Northeast Ohio Parent Magazine. The City of Rocky River was chosen as the 2018 Parent Choice Awards Recipient for the “Most Amazing Place to Raise a Family”.

Food Truck Friday will be held this Friday.

 Mr. Sindelar asked about “Rocky River Rocks”. The Mayor said Rocky River Rocks was kicked-off at River Days. This is all due to Mary Ellen Umerley who wanted to do this for the community. Mary Ellen hid several rocks last week and gave clues as to their whereabouts. One of the rocks hidden in Old Rocky was moved, found and reposted in Geneva-on-the-Lake. The Mayor said that joy and happiness is being spread and the world will get to know Rocky River! A big thank you to Mary Ellen Umerley. Mr. O’Donnell said it was the busiest table at River Days!

Rocky River City Council Committee-of-the-Whole Meeting July 16, 2018 Page 2 of 4

 Mr. Moran said that this weekend was a very successful River Days. To see so many people join in the many activities he is sure that Rocky River will continue to hold the #1 spot! Thank you to the Mayor and the Directors for providing so much of their time to make River Days so successful.

COMMITTEE REPORTS: NONE

COMMUNICATIONS AND ANNOUNCEMENTS: NONE

UNFINISHED BUSINESS:

AMENDED ORDINANCE NOS. 84-17, 87-17, and 90-17: Mr. Shepherd said that these are on hold waiting for the Planning Commission’s recommendation.

RESOLUTION NO. 35-18: This is the resolution to adopt the 2018 Master Plan. The Planning Commission has recommended the adoption of the 2018 Rocky River Master Plan. This has been read twice and will be read for a third time next week. Councilman Klym discussed some of the revisions he noted while reviewing the 2018 Master Plan. Mr. Klym said it is a wonderful plan but these are a few things that jumped out at him.

 Under Goal 6 tax incentives are discussed and he suggests using language to say that incentives might be provided for possible tax burdens.

 Under Goal 9 the word cut through is used. He would prefer using something like secondary connector roads.

 Under Goal 10 it discusses Universal Design Standards. He doesn’t recall this being discussed during the stakeholder process. It is an admirable goal, but he asked what is going on locally, nationally and where do other communities stand with Design Standards. Also under goal 10 is a point where tax incentives is being discussed. The word tax should be removed and refer to subsidize and incentives.

 Under Goal 11 it discusses the fire station “could be redesigned”. Mr. Klym feels it should read “should be redesigned” so it shows support for all the safety forces.

 Core Project 5 there is a discussion of including a single entrance to City Hall and the Court. There is no connection at all to these two buildings. This should be eliminated.

 Pg. 115 there is another mention of cut through.

 Goal 7 discusses that 12.8% of the watershed as impervious surfaces that could provide space for additional trees. Mr. Klym is not sure what that means.

Mr. Shepherd thanked Mr. Klym and concurs with everything other than the word “should” in the sentence regarding the fire station. The Mayor said it will be reworded in a different way. Mr. Furry added that this is a guide not a gospel.

ORDINANCE NO. 39-18: This has been read twice and is the ordinance for the WWTP 2017-2020 Capital Improvements Project, which was in the WWTP’s budget and approved by the management committee last year. AECOMM has been retained by the management committee to complete this project. Two bids were received and North Bay was the lowest and best bid. The project consists of replacing all electrical in the Clarifier Control Building and replacement of the raw sludge and scum pumps along with a concrete walkway surrounding the building with grating. The final clarifiers will have the replacement of the grout in the rail system for the traveling bridges, repair of the stairways Rocky River City Council Committee-of-the-Whole Meeting July 16, 2018 Page 3 of 4

entering the final clarifier basement and sealing of cracks and joints in order to eliminate groundwater and process water leakage into the building. This project received 2017-project year funding through the District One Public Works Integrating Committee in the form of a grant (25%), loan (50%) and a local match (25%). Emergency language was necessary due to funding constraints as part of the DOPWIC funding. North Bay is not on the state’s Auditors Unresolved Findings list. This ordinance will be on a consent agenda.

ORDINANCE NO. 40-18: This ordinance has been read two times. This authorizes the Mayor to enter into an agreement with SmithGroup JJR for engineering and permitting for the demolition and replacement of the near-shore portion of the fishing pier at Bradstreet’s Landing Park. This ordinance is integral with the grant request with Cuyahoga County. This will also be added to the consent agenda.

ORDINANCE NO. 41-18: Mr. Shepherd said that this is the annual repaving ordinance. This will also be on the consent agenda. This is less money than what has been spent the last two years. However, Detroit Road, half of Wooster Road, the finishing up of Hampton and Lakeview along with a portion of Hilliard are also being repaved under different projects.

RESOLUTION NO. 42-18: This has been discussed 4-5 weeks and is an annual ordinance for delinquent sewer charges that were billed throughout 2017. There will be an amended exhibit in packets this Friday.

ORDINANCE NO. 43-18: Mr. Sindelar said that there hasn’t been any questions regarding this ordinance. This ordinance is for the purchase of a single tandem axle cab. The purpose of this axle cab and chassis is to carry the vac-all which is used to clean out the drain bases and suck up the leaves around the city. This will be on the consent agenda.

ORDINANCE NO. 44-18: This has been read twice and this ordinance would authorize the Mayor to enter into a contract for the architectural services for the Rocky River Police Department and jail with Bowen and Associates. Mr. Hunt inquired about timing for passage of this ordinance along with questions from Council regarding funding this project. The Mayor said that Director Thomas is working on a document for Council regarding debt issuance for the project. The estimate is $10 million dollars including contingency and architectural fees, all in. The city is putting together where the city is with current debt and what needs to be paid and how it will be structured. The city is currently looking at a series of small notes and at the end consolidating all of those into issuing bonds. The city is not anticipating going to the ballot for this. Some of the ½ percent of capital has been set aside for this project from the income tax side. Council should receive this by Wednesday.

AMENDED ORDINANCE NO. 45-18: This is a project regarding the Breezevale Cove sewer that helps drain storm water from south of Lake Road. There were four bids received and Digioia was the lowest and best bid. This will be placed on the consent agenda. The Mayor added that the developers do not need the alternative bid so the price of this ordinance will be less.

AMENDED ORDINANCE NO. 46-18: This replaces Ordinance No. 93-18, the microcell ordinance and has been referred to the Planning Commission. The minutes will be approved tomorrow evening at the Planning Commission meeting. Mr. Shepherd will be out of town on Monday.

RESOLUTION NO. 47-18: This resolution indicates that the city will accept a grant from the County to rebuild the pier in the amount of $1.1 million dollars. Mr. Shepherd asked about prevailing wages as Rocky River City Council Committee-of-the-Whole Meeting July 16, 2018 Page 4 of 4

is mentioned in the County contract. Director Costello said that the city always does prevailing wages. Mr. Moran complimented and thanked the Mayor and Safety Service Director on their presentation to the County. The Mayor added that Representative Greenspan was in attendance at the presentation and called to say that he has asked for additional funding from the ODNR and the Army Core of Engineers to assist with this project. The Mayor thanked Representative Greenspan for his efforts. Mr. Moran said Representative Greenspan attended River Days and he is very much aware and sees some great opportunities. This ordinance will be on the consent agenda.

ORDINANCE NO. 48-18: This was discussed at this evening’s Special Meeting and will be read a third time at next week’s meeting.

NEW BUSINESS:

ORDINANCE NO. 49-18: Mr. Sindelar said this was discussed at this evening’s Special Meeting.

MISCELLANEOUS BUSINESS: Mr. Moran commented again on the great weekend!

The Mayor respectfully requested a Special Meeting be scheduled so Ordinance No. 49-18 could be read for a third time and be considered for passage before Council goes on recess. This would give the city a thirty-day jump on being able to implement it. Tyler Technologies cannot begin any of the contract before it is formally passed by City Council. The administration has been working on this for a long time with all the Directors. President Moran will discuss this with Council during the coming week.

As there was no further business by members of Council, the meeting was adjourned at 8:10 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council