June 18, 2018

Rocky River City Council Committee-of-the-Whole Meeting June 18, 2018 Page 1 of 4

CITY OF ROCKY RIVER

June 18, 2018

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, at 7:00 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell, Mr. Furry,

Mr. Sindelar, Mr. Klym, Mr. Moran

Administration: Mayor Bobst, Director Costello

Law Director: Mr. Bemer

The meeting was opened with the Pledge of Allegiance.

MAYOR’S REPORT:

The Mayor thanked the following administrative staff that have assumed leadership roles in their professional organizations and other community outreach organizations. Chief Stillman is the President of the Chiefs Association; Mr. Chris Grau, IT Specialist serves on the Disabled American Veterans Council; Director Michael Thomas and Councilman Chris Klym serve on the Chamber of Commerce Board; and Superintendent CarrieAnne Rosemark has been asked to serve on the Ohio EPA Advisory Council for all the testing that the EPA does for professionals around the state. The Mayor stated that there is a lot to be gained by holding these positions and working with peers, learning best practices and being involved throughout the entire state. The Mayor is pleased to see these individuals taking on these positions.

The Mayor said that budget reviews will begin the end of June. The first six months of expenditures and revenues will be discussed along with the next six months regarding any changes. Preliminary work on the 2019 Budget will begin also.

The Mayor shared the Building Statistics through the end of May 2018. In May of 2017 building permits were at 605 and May 2018 the total building permits were at 663. The total additional valuation is just under $12,000,000.

The Mayor received a thank you note from a woman whose father had collapsed because of a cardiac arrest followed by two more cardiac arrests on December 11th but has been discharged from the hospital with no major complications. She credits the Rocky River Fire Department and the paramedics for saving his life. She wrote that she appreciates the fact that she was able to write another Father’s Day card this year due to the good work that they had done. The Mayor also mentioned a thank you note received thanking the Service Department for helping a resident move a concrete bench. The Mayor thanked the residents for taking the time to express their thanks with a thank you note. It means a lot to the staff.

This weekend is the St. Demetrious Greek Festival. The drive-through begins on Thursday. Rocky River City Council Committee-of-the-Whole Meeting June 18, 2018 Page 2 of 4

Food Truck Fridays will be back this Friday. This Friday will be the Cleveland Chicken food truck, the Super Hero food truck and the Kona Shaved Ice food truck.

This Sunday the Cleveland Foundation will be presenting their Community Conversations called Common Ground at the Civic Center from 11:30 a.m. until 12:30 p.m. This is being sponsored by the Rocky River Public Library, the Rocky River Chapter of the League of Women Voters and the City of Rocky River. Pre-registration is requested through the library but there will be no charge. The focus for this meeting is “Why Does Place Matter?” Refreshments will be served.

The Mayor also mentioned that there is a lot of paving being done throughout the city. The Mayor encourages residents to take other east and west connectors other than Detroit Road.

This Sunday the 10th annual Cops Ride Motorcade will be riding through the City of Rocky River honoring Ohio’s Fallen Law Enforcement. Four officers are being honored.

 President Moran asked Director Costello about the repaving project in front of the high school. Director Costello said that that portion of Detroit Road would be completed prior to school beginning in mid-August along with the area in front of Heinens to be completed by October 31st so the area is clear prior to Thanksgiving.

 Mr. O’Donnell asked about the impact of this project for the “Prayers for Maria” Festival in July. The Mayor has discussed the paving project with Mr. McNamara but it is hard to know how far the repaving will be at that point. Director Costello added that they will ask the construction crews to stage elsewhere so as not to impact parking if they do get that far.

COMMITTEE REPORTS: Mr. Moran said that there was a BZA Meeting last Thursday. There were four items on the agenda. One item was pulled, two were approved and one was partially approved. The 2018 Master Plan will be discussed at the Planning Commission Meeting tomorrow beginning at 5:30 p.m. The preliminary reviews will begin at 7:00 p.m.

 Mr. Sindelar asked if Mr. Moran would keep Council informed regarding meetings concerning the Lake Road Development. Mr. Moran said that he will be sure to have an outline for Council in advance. The Mayor also stated that the meetings are posted on the City’s website along with the agendas.

COMMUNICATIONS AND ANNOUNCEMENTS: Mr. Shepherd will not be in attendance at next week’s meeting due to a work commitment out of town.

UNFINISHED BUSINESS:

AMENDED ORDINANCE NO. 84-17, 87-17, and AMENDED ORDINANCE NO. 90-17: Mr. Shepherd said that these are on hold waiting for the Planning Commission’s recommendation.

ORDINANCE NO. 93-17: This ordinance is regarding the wireless telecommunication units. Law Director Bemer and Kate Straub from the Building Department attended the Dublin Meeting today. Mr. Bemer said it was very informative with 89 people attending from 53 jurisdictions, along with Ice Miller, Council for Dublin and representatives from Verizon, AT&T and T Mobile. There was a lot of Rocky River City Council Committee-of-the-Whole Meeting June 18, 2018 Page 3 of 4

feedback regarding legislation along with the administrative design guidelines. Mr. Bemer stated that this ordinance would actually be an addendum to the right away legislation that already exists with a reference to the design guidelines. His target will be for the July 9th meeting and hopefully have three readings with one Special Meeting to be adopted before July 31st. Mr. Bemer feels that this should be resubmitted with different legislation and Ordinance No. 93-17 be tabled indefinitely. Mr. Shepherd said that in view of the Planning Commission needing to review this and then those minutes reviewed and signed, there isn’t enough time to accomplish everything prior to July 31st. The Mayor and the Law Director will work on the timing tomorrow morning.

ORDINANCE NO. 30-18: This ordinance is for the purchase of a 2018 Dodge Charger for the Police Division. The reason for the purchase of a new Dodge Charger is because Chief Stillman would like to maintain a compliment of two Dodge Chargers and the retrofitting would save the city money. This purchase would come from the POPAS Fund and is in the budget. The base price of the Charger is also less expensive than the Interceptor. This ordinance will be on a Consent Agenda next week.

ORDINANCE NO. 31-18: This ordinance is for the purchase of a 2018 Ford Interceptor from Lebanon Ford. This purchase will also be out of the POPAS Fund. This ordinance will be on the Consent Agenda next week.

RESOLUTION NO. 32-18: This authorizes the collection of certain property maintenance costs. The residents have not paid these bills. The properties will be assessed for these costs with passage of this resolution. This resolution will be on the Consent Agenda next week.

RESOLUTION NO. 33-18: This is for the Tax Budget Information for 2019. The Finance Director is required by Ohio Revised Code to submit a preliminary budget by July 20th without input from the Mayor or other administrators. This resolution will be on the Consent Agenda next week.

ORDINANCE NO. 34-18: This establishes the month of August as a recess for City Council. This ordinance will be on the Consent Agenda next week.

RESOLUTION NO. 35-18: This is to adopt the 2018 Master Plan. Mr. Moran thanked Mr. Klym for all his help with the Master Plan. Mr. Klym said the process was terrific and there were a lot of people engaged. This Resolution is still on hold waiting for the Planning Commission’s recommendation.

ORDINANCE NO. 36-18: This is to enter into a contract with Terrace Construction Company for the 2018 Water Main Replacement for Homeland Drive and Riverwood Avenue. The City of Cleveland Division of Water will reimburse these costs. Terrace Construction was the low bidder and has done good work for the City of Rocky River, Fairview Park and Shaker Heights. They have no unresolved findings in the Auditor’s Data Base. This will be on the Consent Agenda next week.

ORDINANCE NO. 37-18: Mr. Sindelar said that the city is seeking to purchase a one-ton dump truck with a snow plow package to replace a vehicle that is out of service. This purchase was in the budget and will be purchased from the State Cooperative Purchasing Act.

RESOLUTION NO. 38-18: This Resolution authorizes the Mayor and the Safety-Service Director to file a grant application with the ODNR under their Natureworks Program for Bradstreet’s Landing Park Pedestrian Bridge Improvements. This does require a 25% match from the City so this grant would be money to replace that. Mr. Klym said that this resolution would be read two more times. Rocky River City Council Committee-of-the-Whole Meeting June 18, 2018 Page 4 of 4

NEW BUSINESS:

ORDINANCE NO. 39-18: This ordinance is for the WWTP 2017-2020 Capital Improvements Project, which was in the WWTP’s budget and approved by the management committee last year. AECOMM has been retained by the management committee to complete this project. Two bids were received and North Bay was the lowest and best bid. This ordinance will have three full reads.

ORDINANCE NO. 40-18: This ordinance authorizes the Mayor to enter into an agreement with SmithGroup JJR for engineering and permitting for the demolition and replacement of the near-shore portion of the fishing pier at Bradstreet’s Landing Park. The pier has been closed for the last 8 to 9 months. SmithGroup JJR was the engineering firm for Ordinance No. 2-17 regarding Bradstreet’s Landing so is uniquely positioned to provide engineering services and assist with the permitting of the demolition for this ordinance. The Mayor stated that the administration is working on funding sources for this project. Construction will begin in the spring of 2019.

ORDINANCE NO. 41-18: Mr. Shepherd distributed exhibits for this annual street-paving ordinance. Homeland Drive, Frazier Drive from Buckingham to BeachCliff, 22 parking spaces at the south driveway at the Ice Rink and a portion of the WWTP drive/operation area is slated to be repaved this year. Seven bids were received. Crossroads Asphalt came in as the low bidder and has done work in Rocky River, Fairview Park, Westlake and Oberlin. They have no unresolved findings in the Auditor’s Data Base. The WWTP portion is in the WWTP budget.

 Mr. Furry thinks that Beachcliff Drive by the marginal could use repaving. Director Costello said that the Mayor approved a new Planer Machine that will help the crews make longer area repairs and feather the asphalt in nicely on streets that aren’t in horrible shape. The Mayor asked Director Costello to check the additional cost of the project at Frazier to continue to the marginals on Beachcliff.

 Mr. Shepherd asked what the final paving date for Lakeview is. The Mayor and Director Costello said that the contractors have through October to finish this project. One-way traffic will be kept until the final paving, roads are painted and crosswalks in. Work will continue through October. The Mayor said that the city is determined to have the County and State help pay for the paving of the state and county roads.

MISCELLANEOUS BUSINESS: President Moran reminded Council about Food Truck Fridays from 11:30-1:00 p.m. Council also received a copy of the bid sheet this evening for the new fire truck with the ordinance coming in the Friday packets. Mr. Moran also stated that the Liquor Request Transfer for Sky Fuel, Inc. will be postponed until next week.

As there was no further business by members of Council, the meeting was adjourned at 8:00 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council