June 3, 2019

Rocky River City Council Committee-of-the-Whole Meeting June 3, 2019 Page 1 of 5

CITY OF ROCKY RIVER

June 3, 2019

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, at 7:00 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell, Mr. Furry,

Mr. Sindelar, Mr. Klym, Mr. Moran

Administration: Mayor Bobst, Mrs. Costello

Law Director: Mr. Bemer

The meeting was opened with the Pledge of Allegiance.

MAYOR’S REPORT:

The Mayor discussed the large amount of rain that fell last week. At one point, one inch of rain fell in a fifteen-minute period. There were several sewer calls with several on Morewood. The Mayor reported that the Sewer Crew was able to respond and correct the issues. The Wastewater Treatment Plant maxed out at 120 MGD’s but there were not any excessive issues at the plant itself. There were some bypasses, but the plant functioned very well. Thank you to the Sewer Crew, the Wastewater Treatment Plant Management Staff, and all the employees.

Thank you to Director Costello for organizing the Shredding Event this past Saturday morning. Thank you also to the Community Emergency Response Team for volunteering for this event. Shredding Day continues to be a very valued event for the residents.

There has been significant park cleanup, both on the beaches as well as the other parks in the city. Today, the concentration was at Gazebo Park and it looks terrific and ready for the Goldwood School students who will be stopping by for an end of the year celebration. A big shout out to the Parks Crew for a great job. With ten parks in the city, there is a lot of work that needs to be completed early in the spring.

The Mayor announced bid openings and proposals that have been submitted to the city. The paving of Hilliard Blvd. bids are being evaluated and hopefully the results will be in Council’s packet this Friday. The proposal for the Parks and Recreation Foundations Pavilion came in last week and those are being evaluated. The police demolishing bid opening will be this Thursday.

This Thursday is the D.A.R.E. Graduation. The pool will be open on Thursday along with the Spray Ground, which has been open.

The Mayor discussed the Virginia Beach events that took place late last week in a Municipal Building. This touches the administration deeply because of the safety of our residents and employees. The Mayor wants Council and the community to know that there are several things the city has in place. Not only are there security systems in the buildings, but there is a great deal of training that happens among the staff and protocols developed for potential events that may happen in the facilities or on the grounds. The security training is extremely important. The city has an Employee Assistant Program and a number of things in place to help avoid events like the tragedy in Virginia Beach. The administration’s thoughts and prayers go out to the families and the entire municipal government of Virginia Beach for what they are enduring at this time. The Mayor thanked the Police and Fire Chiefs and Directors for having preparedness planning they engage in regularly. Rocky River City Council Committee-of-the-Whole Meeting June 3, 2019 Page 2 of 5

 President Moran stated that the entire community of Virginia Beach is mourning this and will be coming together this Friday. President Moran’s home office for his employer is in Virginia Beach and he has spoken with employees there and it definitely has affected the entire community.

COMMITTEE REPORTS: Planning, Zoning and Economic Development: President Moran said that there was a Design Review Board meeting this evening. There were five items that were passed through and one pre-preliminary for Preservation Partners. There is a lot of information that needs to come through with designs and prints. More discussion and information will be forthcoming.

COMMUNICATION & ANNOUNCEMENTS: NONE

President Moran welcomed Mr. Chris Grau to the meeting this evening and turned the meeting over to Councilman Sindelar who introduced Mr. Chris Grau, the Municipal Information Technologist to discuss Ordinance No. 42-19.

Mr. Grau stated that he conducted a network audit to assess what was needed. Mr. Grau included funds for potential network upgrades in the 2019 Budget. The city put out an RFP and Logicalis came back with the best options for the city with some extra bonus items that fell well within the budget. Mr. Grau explained that the network is how everything is connected and it also connects the city to the outside world. If a network switch goes down the productivity stops or it could affect an entire department like the Fire Department. Currently the city has an enterprise of a sonic firewall that connects a series of fourteen Cisco Linksys switches. These are considered a business grade network switch. Linksys was a consumer grade product until acquired by Cisco several years ago. Three of them have gone bad in the last year. The new proposal from Logicalis would increase this to a total of sixteen network switches with a reduction of one at the Senior Center. With the current infrastructure, there is a bare minimum security for the network. With this proposal, the sonic wall will be replaced with a high-availability pair of Meraki firewalls. It is basically two firewalls chained together. If one fails, the other takes over which keeps the network up and keeps the network protected. The proposal includes five years of support for all the switches. The big enhancements are the fifty-four network surveillance cameras that tie into the same system and will give the police department access to these cameras. Mr. Grau is still identifying the exact location that these cameras will be installed. Also included are twenty-two wireless enterprise access points. Currently the city has a series of net gear access points that are provided by our current Internet provider. The net gear access points are a consumer based product and not an enterprise product. This will reduce the number of Internet access connections to two with the exception of the Police Department. This will also include a larger bandwidth. This will be a three-phased approach project with the firewall and switches being the first phase followed by wireless and cameras.

 Mr. Sindelar asked how Mr. Grau will limit the range from residents in close proximity to City Hall from using the city’s wireless in their homes. Mr. Grau stated that with the enterprise grade, he can turn down access points and it can also be manually turned down. Mr. Grau will be able to control how far the broadcast goes out and minimize that. Residents using the wireless will have to authenticate with a valid cell phone number, so the city will know who is on the network. The firewalls will capture everything that is done on the Internet, which will not be much due to restrictions on the Internet.

 Mr. Moran asked if there were many competitors to compare to. Mr. Grau said that there were a total of four bids that were received. Three of the competitors referenced Cisco Meraki products. The fourth referenced switches that Mr. Grau had never heard of before. Mr. Grau has been doing research and looking at firewalls to see what would be the best fit for the city.

 Mr. Furry asked if fifty-four cameras will be enough for all the areas cameras could be used throughout the city. Mr. Grau thinks this number is a very good starting place. The issue is the Internet connectivity. There is another company that could provide microwave Internet services. The Meraki cameras can store recordings up to four weeks. The camera is always on but only records motion.

Rocky River City Council Committee-of-the-Whole Meeting June 3, 2019 Page 3 of 5

 Mr. Klym asked if this company is providing support and upgrade services for their product. Mr. Grau said there is support for a five-year duration. They will also provide a turnkey so they will be training Mr. Grau to use the system and set up cameras. They will be on campus through all this. Mr. Grau will be the primary monitor of the equipment. Once the Police Department is built, Mr. Grau would like to place the same technology in the Police Department.

 Mr. Furry stated the city is pre-paying the five-year licensing. Can the licensing and support be extended? Mr. Grau stated yes it can be extended, also the pricing for five years was better than for three years. Meraki now provides 27% of Cisco’s bottom line.

 Mr. Furry asked what Mr. Grau’s experience is with Sonic Wall. Mr. Grau said it is an ok device, but free tools can be downloaded to break into it. Dell did purchase Sonic Wall a few years ago, but Sonic Wall is in the process of separating from Dell because it was not a very good partnership.

 Mr. Shepherd asked if the city uses fiber optic lines running within the city. There are fiber connections that run the entire complex at City Hall along with a fiber line that runs from City Hall to the WWTP and the Service Garage.

Mr. Sindelar and Mr. Moran thanked Mr. Grau for his presentation at this evening’s Council Meeting.

UNFINISHED BUSINESS:

ORDINANCE NO. 31-19: Mr. O’Donnell said that this ordinance has been read twice. This is an amendment to the supplemental appropriation to amend the current budget ordinance. There is a change for overtime that was paid to the Fire Department along with an increase in the Fire Pension contribution and a change in purchasing a third car for the police department that was approved last week. This will be placed on the consent agenda.

ORDINANCE NO. 32-19: This ordinance will be read for a third time at the next meeting. This will be amended prior to passing it so it will not be on the consent agenda. The amendments are the addition of Section 2 on the cover ordinance placing a cap on the amount paid at $69,000 from the Capital Improvement Fund. On the exhibit there is additional language added stating: Right of entry is subject to the need for maintaining security consistent with Police Department operations. The back sheet of the exhibit has been removed and the dates will not be filled in so the exhibit will be passed in format only.

ORDINANCE NO. 33-19: Mr. Sindelar said this has been read twice and is a request for a purchase of one 2020 International Single & Tandem Axle Cab and Chassis under the Ohio Department of Transportation’s Cooperative Purchasing Contract. Mr. Sindelar said this vehicle will be replacing a 1998 vehicle. This new truck will have disc brakes and an automatic. It will be easier and safer to use. Mr. Sindelar asked that this be placed on the consent agenda also.

ORDINANCE NO. 34-19: Mr. Furry said that this ordinance has been read twice and discussed several times. This is allowing the city to enter into a Memorandum of Understanding with the Cuyahoga County Board of Health and the City of Rocky River. This is separate from the main agreement. This is a proposed three-year term at the cost of $2,612.00 annually with an increase of $80.00. Mr. Furry asked that this be placed on the consent agenda also.

ORDINANCE NO. 35-19: Mr. Hunt said that this ordinance would authorize the Mayor to enter into a Memorandum of Understanding with Cuyahoga County’s Mass Notification System and the City of Rocky River regarding the Ready Notify Mass Notification System. The County assumes all costs for instituting the program and implementation, training and maintenance of the system and all technical assistance as well. Mr. Hunt Rocky River City Council Committee-of-the-Whole Meeting June 3, 2019 Page 4 of 5

confirmed that the point of contact will be Safety-Service Director Costello. This has been read twice and Mr. Hunt requests that this be placed on the consent agenda. The Mayor added that there are several individuals that can utilize the system but there is one clearinghouse for all messages.

ORDINANCE NO. 36-19: Mr. Moran stated that this ordinance is for the elected Councilmember’s compensation. The compensation moves from $12,000 to $12,500 beginning January 1, 2020 and ending December 31, 2021. The increase is $500.00 and there has not been an increase in the last six years. Mr. Moran presented Council with background for surrounding communities to compare compensation. This will have a third read at next week’s Council Meeting.

ORDINANCE NO. 37-19: This ordinance is for the elected Council President’s compensation. The compensation moves from $13,500 to $14,000, an increase of $500 beginning January 1, 2020 and ending December 31, 2021.

ORDINANCE NO. 38-19: This ordinance is for the elected Law Director’s compensation. The compensation increases $1,500 beginning January 1, 2020 and ending December 31, 2021.

ORDINANCE NO. 39-19: This ordinance is for the elected Mayor’s compensation. The compensation increases $4,525 beginning January 1, 2020 and ending December 31, 2021. All four of these items will be read for a third time next week.

ORDINANCE NO. 40-19: This authorizes the administration to renew a contract for one year with Admiral Products for the printing for the city. Admiral Products has locked in their price since 2014. This will be read for a second time at next week’s meeting.

ORDINANCE NO. 41-19: This is for the purchase of a 2019 Chevy Malibu for the Senior Center, from the State Cooperative Purchasing Contract. This will replace a 2006 Impala and is in the budget. This will be used for senior transportation and a large portion of the ridership prefer the sedans for their transport needs. This will have two more reads.

ORDINANCE NO. 42-19: Mr. Sindelar again thanked Mr. Grau for his presentation on Ordinance No. 42-19 this evening. Mr. Sindelar feels that this will be a drastic improvement for the city. Mr. Grau stated that the city will be going from a residential grade to a commercial grade and is in the budget for this year.

ORDINANCE NO. 43-19: Mr. Shepherd said that this ordinance authorizes an agreement with Westland Heating and Air Conditioning for the maintenance of the Dectron Pool Dehumidification HVAC System. This will not exceed $20,000. The quote does not mandate any particular projects but sets an hourly rate for work of $86.00 per hour. This will be read for a second time at next week’s meeting.

ORDINANCE NO. 44-19: This was discussed for the first time last week. This ordinance will allow the city to obtain a principal amount of bond financing not to exceed $6,000,000 for the purpose of building the new police department. The administration is comfortable with this amount and feels it is more than will be needed and the amount for the new police station will not exceed $10,000,000. The balance of the funds will be paid out of either the Budget Stabilization Fund or the Capital Income Tax Fund. The Finance Director consulted with Bond Council regarding this ordinance. If there are any additional comments or questions, let Mr. O’Donnell know.

ORDINANCE NO. 45-19: Much like the last ordinance, this permits the city to obtain bond financing to help pay for the new Ladder Truck in an amount not to exceed $750,000. The administration is comfortable with this amount and will pay the balance out of the city’s current budget. The city also looks forward to receiving insurance proceeds as soon as litigation ends. If there are any additional comments or questions, let Mr. O’Donnell know. Mr. O’Donnell expects three full reads on these two ordinances. Rocky River City Council Committee-of-the-Whole Meeting June 3, 2019 Page 5 of 5

NEW BUSINESS: NONE

MISCELLANEOUS BUSINESS: NONE

As there was no further business by members of Council, the meeting was adjourned at 7:44 p.m.

James W. Moran Susan G. Pease

President of Council Clerk of Council