May 6, 2019

Rocky River City Council Committee-of-the-Whole Meeting May 6, 2019 Page 1 of 3

CITY OF ROCKY RIVER

May 6, 2019

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, at 7:00 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell,

Mr. Furry, Mr. Klym, Mr. Moran

Absent: Mr. Sindelar

Administration: Mayor Bobst, Mrs. Costello

Law Director: Mr. Bemer

The meeting was opened with the Pledge of Allegiance.

MAYOR’S REPORT:

The Mayor shared with Council that the city planted about 20 trees on City Hall Campus along with four fruit trees planted at the Community Garden for Arbor Day. The Tree Lawn Program has begun and trees are being planted along with trees in some of the city’s parks.

The Mayor announced that for a short duration the City would be picking up leaves so that residents can do a spring cleanup and not have to bag the leaves. This service will be discontinued after this week and residents will then need to put their leaves and grass clippings in the brown paper leaf bags.

The Mayor stated that the Wooster Road repaving is progressing well. The roadway has been milled and an intermediate course has been laid, with the concrete work to follow. A huge thank you to Council for approving this contract in 2018 so this project could begin as early as it has. ODOT’s Urban Paving Program is paying for this work. The city has a small money match to cover for the work being done at crosswalks, etc. This project will be completed this season.

Little League Opening Day was a big success this weekend. There is a record number of teams participating in Little League this year and, as always, it was a very organized Opening Day. Thank you to the Council members who participated in the parade along with a huge appreciation for the safety forces safeguarding the parade. A big shout out to all the parent volunteers that donate their time to this tradition and continue to strengthen it.

Congratulations to the Senior Center Trivia Team for taking second place overall in the entire County Trivia Competition. The team returned home with a prize of $1,500. The Mayor mentioned that there was an article in Sunday’s Plain Dealer regarding this program.

The Mayor discussed the Waterline Projects that were recently funded by Cleveland Water. The total cost for construction of the Morewood water main is $785,000; the Oak water main project cost is $172,000; and Culver is $163,500.

 Mr. Shepherd asked if there was a Ready Notify regarding the leaf pick up. The notice went out last week and the pickup will be this week. Director Costello said that the Service Department would try to make it

Rocky River City Council Committee-of-the-Whole Meeting May 6, 2019 Page 2 of 3

to every pile of leaves with a concerted effort at the end of the week. The Mayor said this is something extra being piloted to help the residents with spring cleanup.

COMMITTEE REPORTS: Parks and Recreation Commission: Councilman Klym reported that the Parks and Recreation Commission would not be meeting this Thursday morning due to some members being out of town. The next scheduled meeting will be held on the second Thursday in June at 7:45 a.m.

Design Review Board: President Moran said that there was a Design Review meeting this evening discussing six different issues with the last one being the new Police Station. All items were passed by the Design and Review Board.

Board of Zoning and Building Appeals: A BZA Meeting will be held this Thursday with six items on the agenda. Four agenda items regarding Ward 1 and two agenda items regarding Ward 3.

COMMUNICATION & ANNOUNCEMENTS: NONE

UNFINISHED BUSINESS:

ORDINANCE NO. 88-18: Mr. Moran said that this ordinance pertains to the rezoning of the property on Wooster Road from a Public Facility to an R-2. This ordinance has been read twice. There are still some questions and issues regarding this ordinance. Mr. Moran will check with the other Boards this week to see if this ordinance will be ready for a third read next Monday.

ORDINANCE NO. 26-19: Mr. O’Donnell said that this has been read twice and he will be seeking passage next week. This is an annual ordinance authorizing the city to pay approximately $34,000 for an actual meter reading from the City of Cleveland. If there are any questions regarding this ordinance, please let Mr. O’Donnell know. Mr. O’Donnell requested this be placed on a consent agenda.

RESOLUTION NO. 27-19: Mr. O’Donnell said this resolution has been read twice and he intends to seek passage next week. This is for approximately $1,800 worth of property maintenance work that was done by the city after the residents failed to perform the work. This will help the city to collect the money by adding a special assessment to the resident’s tax duplicate for unpaid private property maintenance costs incurred by the City. Mr. O’Donnell requested that this be placed on a consent agenda.

ORDINANCE NO. 28-19: Mr. Shepherd said this ordinance involves the shoring up of the foundation of Riverdale and to widen it to two lanes. This has been discussed and will be read for a third time next week. This ordinance is in the amount of $128,000 and the condition of the soil has been well documented by Director Costello. This ordinance will also allow for designs for improvements and create specifications for bidding. Mr. Shepherd requests that this be placed on the consent agenda.

ORDINANCE NO. 29-19: Mr. Hunt said that this ordinance has been read twice and will be read for a third time next week. This authorizes the Mayor to enter into an agreement with the State of Ohio ODNR for the operation of the Marine Patrol and the receipt of up to $30,000 in grant funds. The balance of $10,000 will be paid by the city. Mr. Hunt requests that this ordinance be placed on the consent agenda.

ORDINANCE NO. 30-19: This ordinance will need to be amended next week. Originally this ordinance authorized the Safety-Service Director to purchase two 2019 Ford Utility Police Cars for the Police Division under the State Cooperative Purchasing Act at a cost not to exceed $57,586.80. As had been discussed, a third car has been added bringing the total of this ordinance to $86,931 for the three vehicles. All three vehicles will be purchased from the POPAS Fund. Rocky River City Council Committee-of-the-Whole Meeting May 6, 2019 Page 3 of 3

NEW BUSINESS:

ORDINANCE NO. 31-19: Mr. O’Donnell said that this ordinance is regarding supplemental appropriations for additional overtime that was paid to the Fire Department. Mr. O’Donnell will discuss this further with Director Thomas and update Council at next week’s meeting. This will be read for the first time next week and it will have three full reads.

ORDINANCE NO. 32-19: This authorizes the Administration to enter into a two-year lease at the Westgate Plaza Building. This will be a temporary housing of the administration of the Police Department during the construction of the Police Department project. This will not be used for questioning or housing of prisoners. It is a two-year lease for 3,000 square feet. It is $10 per square foot, which is a reasonable amount for rent. There is a cam charge of 15% with the total per month being $2,875 for a total appropriation of $34,500. These funds will come out of the Capital Improvement Fund because it is in connection with the building of the new police department. The city will not be paying taxes or real estate taxes. The building has a downstairs garage that can house police vehicles. This is a substantial savings compared to the other options being considered including the trailers. This will have three full reads.

 Mr. Furry asked which suite this is. The Mayor said it is the northwest corner of the building, which faces the back of Rockport Senior Living. Mr. Furry also asked about the cost of wiring and other things. The Mayor will share those details as soon as she has the information realizing some significant cost savings thanks to the city’s IT professionals.

 Mr. Klym asked if the police dogs would be housed at this location, as the lease indicates no pets. The lease also talks about the landlord having the right to enter at any time for any reason. Mr. Klym thinks some conditions/terms should be added.

ORDINANCE NO. 33-19: Mr. Moran said this is a request for a purchase of one 2020 International Single & Tandem Axle Cab and Chassis for the Service Division under the Ohio Department of Transportation’s Cooperative Purchasing Contract in the amount of $128,726. Director Costello explained that there are a set of single wheels along with a tandem axle that can be dropped as necessary to help spread the weight when traveling across bridges or if the load is heavier. This vehicle will be responsible for transporting the compacted transfer containers.

ORDINANCE NO. 34-19: Mr. Furry said that this ordinance is a Memorandum of Understanding with the Cuyahoga County Board of Health and the City of Rocky River for Phase II Stormwater Services for 2019, 2020 and 2021 in the amount of $2,612 per year totaling $7,836 for the three-year term. This will be paid from the Sanitary Sewer Fund. This will be discussed further and Mr. Furry is expecting three full reads.

ORDINANCE NO. 35-19: This ordinance will be read for the first time next week. This ordinance would authorize the Mayor to enter into a Memorandum of Understanding with Cuyahoga County’s Mass Notification System and the City of Rocky River regarding the Ready Notify Mass Notification System. This is the email/text blast that residents receive regarding urgent matters. This would be retroactive to January 1, 2019 with an indefinite term that will expire after written notice of either party. The MOU also notes in Section 1A that the County assumes the cost associated with the Ready Notify Program. The city will not spend any funds for this program. The County will provide implementation, training and maintenance of the system and technical support as needed.

 The Mayor stated that the city has been participating in this program but the vendor has changed to Code Red. Residents may have noticed that different numbers come up as the notifications go out.

MISCELLANEOUS BUSINESS: Mr. Moran noted that Council received a copy of a letter from the Ohio Department of Commerce, Division of Liquor Control, regarding the Transfer of Ownership for the Sky Fuel, Rocky River City Council Committee-of-the-Whole Meeting May 6, 2019 Page 4 of 3

Inc. Permit. Law Director Bemer has kept Council updated regarding this matter and the objection from Council has been withdrawn. The Transfer will continue moving forward with some of the other details that Director Bemer presented.

As there was no further business by members of Council, the meeting was adjourned at 7:30 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council