November 19, 2018

Rocky River City Council Committee-of-the-Whole Meeting November 19, 2018 Page 1 of 4

CITY OF ROCKY RIVER

November 19, 2018

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, at 7:00 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell, Mr. Furry,

Mr. Sindelar, Mr. Klym, Mr. Moran

Administration: Mayor Bobst, Director Costello

Law Director: Mr. Bemer

The meeting was opened with the Pledge of Allegiance.

MAYOR’S REPORT:

The Mayor announced that 264 tons of leaves have already been picked up in the city. The Service Department is anticipating making one more complete round before Thanksgiving. Leaf pick up will continue on schedule after the holiday.

“All Aglow” is scheduled for next Friday, November 30th. This year “All Aglow” will be held in Gazebo Park but closer to the Civic Center with the lighting at 6:30 p.m. There will also be live music as well as food trucks beginning at 6:00 p.m. Early Childhood PTA is putting this all together. The Community Chorus will also be singing and Santa will arrive in a very special way that night.

The Holiday Walk in Downtown Rocky River will be Saturday, December 1st. A huge thank you to Bill Brink and all the merchants on Old Detroit Road.

The Rocky River Women’s Club Home Tour will be Sunday, December 2nd from 11:00 – 4:00 p.m. It takes a lot of civic organizations to put these events together but is deeply valued by the community.

Jackie Jauch passed away this past Saturday. Her sister, Marilyn passed away a few months ago. They assisted the city in securing the purchase of the antique fire truck and bringing it back to the City. The Mayor and Council extend their condolences to Jackie’s family and friends.

COMMITTEE REPORTS: Councilman O’Donnell reminded all Councilmen to contact their corresponding Directors to meet and attain information to prepare for the Budget Hearing on Friday, November 30th. Mr. O’Donnell would like reports from all Council by Wednesday, November 28th.

COMMUNICATION & ANNOUNCEMENTS: Mr. Furry asked if there was a reason for an inordinate amount of one-second power outages in Rocky River. The Mayor replied that it has been resolved. It was a cable line on Lake Road that the Electric Company was able to locate and repair it.

UNFINISHED BUSINESS:

AMENDED ORDINANCE NO. 87-17: Mr. Shepherd said that there are two remaining issues with this ordinance. Mr. Shepherd has spoken to almost all of Council and feels that it is the consensus of Council to leave this Codified Ordinance regarding the side yard air conditioning as is at ten feet. That will give the Board more Rocky River City Council Committee-of-the-Whole Meeting November 19, 2018 Page 2 of 4

leverage to address these situations. These cases are not always clear-cut. Mr. Bemer asked if Council was still looking at the wording regarding generators and two units on a side yard. Mr. Bemer confirmed that what Council wants is that the five foot distance be reverted to ten feet. Mr. Bemer also said that the motion at next week’s meeting should be to modify the figure of five feet back to ten feet and everything else in subsection (k) is acceptable including two units on the side yard.

The second issue is regarding the fence on the side yard, which currently states when the side yard line is adjacent to a driveway, the fence has to be three feet off the property line. Council is concerned about the problems this can cause. Mr. Shepherd’s suggestion is when the side yard (within the boundaries of the front and back of your house) is adjacent to a driveway, that a fence is not allowed unless a variance is granted. Discussion by Council ensued.

 Mr. Furry agrees with Mr. Shepherd as this is a real property issue of having three feet less of your own property.

 Mr. Sindelar asked how often a request is received for a fence along the side yard. Mr. Bemer said 4-5 times over several years and are usually contentious. The Mayor added that it could also be to buffer a side yard air conditioner or generator.

 Mr. Hunt would be in favor of leaving the wording as is.

Mr. Bemer will draft a revised exhibit and have it for Council by Wednesday of this week.

 Mr. Furry asked about the Lake Erie diagonal lot line that Council sent back to the Planning Commission. Mr. Klym said that the Planning Commission needs to respond back to City Council with a recommendation, even if it is no change. Mr. Bemer will clarify this with the Planning Commission.

AMENDED ORDINANCE NO. 50-18: Mr. Hunt said this is ready to be read for a third time next week. Mr. Hunt thanked Law Director Bemer for making yet another change. The language regarding feeding wildlife was moved into the new prohibition section. Please let Mr. Hunt know by the end of the week if there are any other concerns.

ORDINANCE NO. 63-18: This Ordinance has been discussed for several weeks. This is the renewal of an annual Health Contract from Cuyahoga County for certain health services that the City of Rocky River is required by state law to provide for 2019 and 2020. There is an increase of 50 or 60 cents for 2020. This will be read for a third time and can be added to a consent agenda.

ORDINANCE NO. 64-18: Mr. Sindelar said that this has been discussed several times and can be added to the consent agenda. This is for the purchase of one 2018 Freightliner Refuse Packer Chassis for the Service Division in the amount of $100,371.00. The vehicle this is replacing is past its useful life.

ORDINANCE NO. 65-18: Mr. Sindelar said that this has been discussed for several weeks and can be added to the consent agenda. This is for the purchase of one 2018 Freightliner Tandem Axle Dump Truck Chassis for the Service Division in the amount of $90,663.00. Mr. Snyder has stated that this will be the Swiss Army knife of dump trucks and a workhorse for the Service Department.

ORDINANCE NO. 66-18: Mr. Shepherd said this ordinance can be added to the consent agenda also. This is for the tree and sidewalk program for Archwood and Marlys Drive for a price not to exceed $157,896.

ORDINANCE NO. 67-18: This ordinance has been read twice and can be added to the consent agenda. This is for the purchase of Ferric Chloride from PVS Technologies, Inc. Two bids were received from that bid with a Rocky River City Council Committee-of-the-Whole Meeting November 19, 2018 Page 3 of 4

range of $558-$610 with PVS and Kemira Water Solutions being the two bidders. PVS Technologies, the current supplier, was the lowest and best bidder. This reflects a price increase of a little over 19%.

ORDINANCE NO. 68-18: This ordinance is another candidate for the consent agenda and is for the purchase of sodium bisulfite. Four bids were received with a range from $1.26 to $2.1273 gallon. PVS Chemicals Solutions, Inc. was the lowest and best bid at $1.26/gallon which represents an approximately 10% price increase.

ORDINANCE NO. 69-18: This ordinance is another candidate for the consent agenda and is for the purchase of sodium hypochlorite. Three bids were received with a range of $.77 to $1.255/gallon with our current supplier, Bonded Chemicals of Columbus at a price of $0.77/gallon being the lowest and best bidder. All these are necessary for the Wastewater Treatment Plant.

ORDINANCE NO. 70-18: Mr. Shepherd said that this ordinance is scheduled for a second read and is for the resurfacing of a portion of Hilliard Blvd. from River Oaks to Lakeview. This has been discussed in depth at several meetings.

ORDINANCE NO. 71-18: Mr. Shepherd said that this ordinance is scheduled for a second read and authorizes the Mayor to submit an application to the Northeast Ohio Areawide Coordinating Agency (NOACA), in cooperation with the City of Lakewood and Cleveland Metroparks for funding through the Transportation for Livable Communities Initiative (TLCI) to implement the “Community Confluence TLCI Project”. The city is applying for a grant to study ways to make pedestrian and bike traffic more accessible in the Metroparks.

ORDINANCE NO. 72-18: Mr. Shepherd said that this ordinance is to enter into a contract with Delta Dental to provide dental coverage for the full-time employees of the City of Rocky River.

The city was able to increase the total maximum benefit from $1,000 – $1,500 and a zero % increase for employees for the fourth year in a row.

ORDINANCE NO. 73-18: Mr. Shepherd said that this ordinance is to enter into contracts with Medical Mutual of Ohio to provide health care, prescription insurance coverage and optional vision coverage for the full-time employees of the City of Rocky River. Mr. Shepherd reviewed a summary of the coverage:

 The city will not be increasing the premiums for employee contribution

 Zero % increase extended to the employees for the last 3 of the 4 years with Medical Mutual primarily because of the claim management

 There are no design changes

 Administrative costs have decreased in 2019 and will remain frozen through 2020

 A third option will be added with a Health Savings Account – about $3,400 pretax dollars plus interest that can be used for medical bills

The Mayor said that the management of this is really the employees using these plans very effectively. The plan pays 100% of prevention and mirrors the Affordable Care Act. The Mayor is very pleased that the city is able to offer the Health Savings Account to employees and their families.

ORDINANCE NO. 74-18: Mr. O’Donnell said that this is the annual salaries and hourly rates for the employees within the city. This was read for the first time last week and is expecting three full reads. Mr. O’Donnell said that the city is currently in collective bargaining with three bargaining units so there may be changes to the exhibit throughout the readings.

 Mr. O’Donnell said that Director Thomas mentioned that emergency language might need to be added to this ordinance to have it passed by December 5th. The Mayor will discuss this with Director Thomas.

Rocky River City Council Committee-of-the-Whole Meeting November 19, 2018 Page 4 of 4

ORDINANCE NO. 75-18: Mr. O’Donnell said that this is the annual ordinance for the city budget. Mr. O’Donnell thanked the Mayor and the Directors for getting this to Council as early as they did. Mr. O’Donnell again reminded Council to set their meetings with their Directors so the Hearing on November 30th will be productive.

 President Moran commented that the city had very few appropriations this year. The outline for this year’s budget has worked out very well. Monies have not had to be moved around. Mr. O’Donnell agreed but said it is important to maintain flexibility both ways regarding something in the budget that is not needed or something that was not anticipated.

ORDINANCE NO. 76-18: Mr. Shepherd said that this ordinance is to enter into an agreement for various insurance coverage’s for the Rocky River Municipal Court with Jackson Dieken & Associates for 2019.

ORDINANCE NO. 77-18: Mr. Shepherd said that this ordinance is to enter into an agreement for various insurance coverage’s for the Rocky River Wastewater Treatment Plant with McGowan Insurance Company, Inc. for 2019.

ORDINANCE NO. 78-18: Mr. Shepherd said that this ordinance is to enter into an agreement for various insurance coverage’s for the City of Rocky River with McGowan Insurance Company, Inc. for 2019. This has a substantial increase in price. Director Costello distributed to Council a breakdown explaining the increase in price.

 $475 for the potential 14 new vehicles that are valued under $100K for a premium of $6,650

 $750 for the potential 6 new vehicles valued between $100K-$200K for a premium of $4,500

 $1,000 for the potential 2 vehicles valued between $200K & $300K for a premium of $2,000

 Approximately $5,000 for the new fire truck

This is not a hard figure but a strategic estimate totaling $18,000 for additional premium increase for vehicle upgrades or new vehicles. There are also three new types of coverage’s for better protection. The rate reflects these substantial changes.

NEW BUSINESS:

ORDINANCE NO. 79-18: Mr. Sindelar said that this ordinance is for the purchase of a 2018 catch basin/vacuum truck unit with 16 cubic yard body for the Service Division from Best Equipment. This will be added to the chassis purchased on Ordinance 43-18. This will give the Service Department a brand new vehicle as opposed to a demo vehicle.

ORDINANCE NO. 80-18: Mr. Sindelar said that this ordinance is for the purchase of a 2018 stainless steel dump body with a snowplow package, which will be added the chassis on Ordinance 65-18. The stainless steel body will serve the city well with the salt and corrosion. This will have a full three reads.

 Mr. Furry asked if these items were available on the State Coop Plan. Director Costello said they were not. The chassis were but the bodies were not. Mr. Sindelar added that even if they were not, the city is authorized to find the lowest price.

MISCELLANEOUS BUSINESS: President Moran wished everyone a Happy and Safe Thanksgiving.

As there was no further business by members of Council, the meeting was adjourned at 7:54 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council