October 1, 2018

Rocky River City Council Committee-of-the-Whole Meeting October 1, 2018 Page 1 of 4

CITY OF ROCKY RIVER

October 1, 2018

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, immediately following the Special Meeting in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell,

Mr. Furry, Mr. Sindelar, Mr. Moran

Absent: Mr. Klym

Administration: Mayor Bobst, Director Costello, Director Thomas

Law Director: Mr. Bemer

MAYOR’S REPORT:

The Mayor introduced Ellie Harkins and her mom Jessica Sloughman who interviewed the Mayor earlier this evening and is interested in hearing the Mayor’s Report. Mayor Bobst said that Ellie is well on her way to serving in elected office someday!

The Mayor said that budgets have been submitted by the Directors to Director Thomas and herself. The Mayor and Director Thomas anticipate that the 2019 Budget will be ready for Council the first week of November.

Cleveland Water will be sending correspondence to their customers regarding lead lines. One letter will be in general to all customers and the second letter will be specific to project areas where they will be providing filters, etc. If any resident is interested further, please go on the Cleveland Water website or call customer service at Cleveland Water.

Ready Notify will be transitioning to a new vendor in hopefully a seamless transition. Director Costello sits on the panel that is working on the specifications and interviewing perspective vendors. A big thank you to Director Costello for being at the table.

The National “Coffee-with-a-Cop” is this Wednesday, October 3rd, at McDonalds on Center Ridge Road from 2:00–4:00 p.m. Several of the city’s officers will be in attendance along with the Alumni Association from the Citizens Police Academy.

On Friday, October 5th, the Rocky River High School Marching Band will be on the field from 7:00-9:00 a.m. performing for Fox 8 News.

Thursday, October 11th is the Business Expo at the Civic Center sponsored by the Rocky River Chamber of Commerce. The Chamber does a great job with this event every year!

The Mayor noted that Council received a handout pertaining to Ordinance No. 51-18 that she would like to review with Council this evening.

 Mr. Sindelar asked if residents need to do anything to complete the transition with Ready Notify. Director Costello said that the County is committed to selecting a vendor that can migrate the existing

Rocky River City Council Committee-of-the-Whole Meeting October 1, 2018 Page 2 of 4

data over to the new vendor. The Mayor added that there will be a time when they will not accept any more registrations.

President Moran noted for Ellie that City Council is the Legislative Branch of the City of Rocky River’s Government. The total time that current Council Members have lived in Rocky River is over 200 years. Four of the Council members have lived in the city over 40 years! The City of Rocky River is a great place to be a Councilperson. The Mayor added that she appreciates Ellie’s interest in all that the city does. There is nothing that the government needs more than young people like Ellie to be interested in politics and understand what government is all about.

COMMITTEE REPORTS: President Moran discussed possible dates of future council meetings with Council. The Finance Meeting to discuss the Budget may be scheduled on Friday, November 30th allowing the Budget Ordinance to have its third read at the December 10th Legislative Meeting. Also looking ahead to the holidays, President Moran proposed that there be a Committee-of-the-Whole Meeting along with a Legislative Meeting on December 17th. Council will look at their calendars and will continue this discussion.

 Mr. Shepherd will be flying back from California late on November 29th and may not be able to make the Budget Hearing that morning.

UNFINISHED BUSINESS:

AMENDED ORDINANCE NO. 87-17: Mr. Shepherd said this Amended Ordinance is still on hold. It is Mr. Shepherd’s understanding that the Planning Commission will be amending their minutes showing that they do recommend this ordinance as amended. Mr. Bemer said that the Planning Commission will meet again on October 24th.

AMENDED ORDINANCE NO. 50-18: Mr. Hunt said this is still on hold. There is some language changes needed on the appeal process and procedure. Mr. Bemer said that Mr. Klym brought to his attention that the appeal process is inconsistent with the State Code. The appeal should be to the Municipal Court so that language needs to be amended. Mr. Bemer will have the amended language by next week.

RESOLUTION NO. 51-18: Mr. O’Donnell said that this is a resolution accepting amounts and rates as determined by the Cuyahoga County Budget Commission and authorizing the necessary tax levies and certifying them to the County for the inside and outside millage to be billed on the real estate tax bills. This has been read twice and will be read for a third time at next week’s legislative meeting. The document that the Mayor alluded to in the Mayor’s Report sorts out what millage is associated with what category as listed. The Mayor said that this will answer Council’s question regarding how the re-evaluation is impacting the city’s revenue. In 2018 the total valuation was $750 million dollars for the entire community. That makes one mil $750,000. In 2019, the projected valuation for the entire city is $879 million dollars. One mil will then be $879,000. The difference is $129,000 roughly. The total projected new revenue is about $1.4 million. The Mayor said that the General Bond Retirement Fund will be discussed with the Budget Commission reviewing the amortization requirements for the Bond Retirement for the Civic Center that has callable notes that can be paid down to eliminate that debt. The Mayor will have more information for Council during the budget process. Mr. O’Donnell thanked the Mayor and Director Thomas for this information.

 Mr. Shepherd asked if the Civic Center component will automatically reduce as the loan obligation reduces. Director Thomas said that the amortization is steady. The valuation increase could be in excess of what is owed and thus, could be adjusted.

 Mr. O’Donnell asked when the loan is up for the Civic Center. Director Thomas said that the loan goes until 2024.

Rocky River City Council Committee-of-the-Whole Meeting October 1, 2018 Page 3 of 4

ORDINANCE NO. 52-18: Mr. Sindelar said this ordinance has been read twice and will seek passage next week. There have not been any questions regarding this ordinance. This is for the purchase of one 2018 Ford F-150 Extended Cab Pick-up Truck for the Service Division to be used primarily by the Service Director. This will be on the consent agenda.

ORDINANCE NO. 53-18: Mr. Sindelar said that this ordinance is to renew a contract for one year for the purchase of janitorial supplies from Ohio Valley Supply and Maintenance Co. There has not been much discussion regarding this ordinance. This will also be on the consent agenda.

 Mr. Furry disclosed that his full time employer did a transaction for the owner of Ohio Valley Supply and Maintenance Co. that had nothing to do with the Ohio Valley Supply and Maintenance Co.

ORDINANCE NO. 54-18: Mr. Shepherd said that this is an annual ordinance that authorizes up to the amount of $92,400 to be spent to seal the cracks and joints in the streets. There has been little discussion regarding this ordinance and will be on the consent agenda.

RESOLUTION NO. 55-18: Mr. Shepherd said that this resolution ratifies the Mayor’s application to participate in the Ohio Public Works Commission’s funding for the waterlines, sewers and pavement on Oak, Collver and Morewood project. The total estimated cost is a little over $7.8 million. Mr. Shepherd commended the administration for the work fixing the sewers. There has been a huge reduction in the amount of sanitary back-up in homes, the percentage of costs at the WWTP have decreased and there is less pollution in Lake Erie. The Mayor added that fourteen overflows have been shut down.

ORDINANCE NO. 60-18: Mr. Sindelar said that this was discussed at the Special Meeting this evening. This will have a second read at next week’s Legislative Meeting.

NEW BUSINESS:

ORDINANCE NO. 56-18: This ordinance is for a one-year renewal of an agreement with James Diaz for the removal of digested sludge cake at a cost of $22/ton. Mr. Diaz was the lowest and best bidder. This is a one-year renewal. Mr. Furry is anticipating three full reads and non-emergency language is being utilized.

ORDINANCE NO. 57-18: This ordinance is for the renewal for the removal of raw sewage sludge cake from the WWTP and is in place for emergency purposes only due to mechanical failure. This has not been utilized in the past and hopefully will not be utilized during this contract but needs to be in place for the NPDES permit. Rumpke of Northern Ohio submitted the lowest and best bid and has honored a one-year extension at the same pricing structure. This is slated for three reads and although it is for emergency purposes, there will not be any emergency language utilized.

ORDINANCE NO. 58-18: This ordinance is for the one-year renewal of an existing agreement for the removal of grit and screenings from the WWTP. Grit is removed by the grit tanks by the screening building and screenings are separated by the bar screens at the Headwork’s Building and are removed by mechanical means and must be sent to a landfill. Rumpke of Northern Ohio Inc. is the successful bidder at $65/ton. This is slated for three reads and is not utilizing emergency language and is necessary for compliance for the NPDES permit.

ORDINANCE NO. 59-18: This is for the removal of digested sludge cake for the WWTP to a landfill and is a one-year renewal at the current price of $42.10/ton. Rumpke was the lowest bidder. This is for the months the city cannot send it to Mr. Diaz due to regulations set by the EPA for the renewal of the NPDES permit. This is slated for three reads and will not use emergency language and is necessary to comply with the NPDES permit.

MISCELLANEOUS BUSINESS: Happy Birthday to Law Director Bemer! Rocky River City Council Committee-of-the-Whole Meeting October 1, 2018 Page 4 of 4

As there was no further business by members of Council, the meeting was adjourned at 7:55 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council