Rocky River City Council Minutes

October 15, 2018

Rocky River City Council Committee-of-the-Whole Meeting October 15, 2018 Page 1 of 3

CITY OF ROCKY RIVER

October 15, 2018

The meeting of the Committee-of-the-Whole was called to order by Mr. Moran, President of Council, immediately following the Special Meeting in the David J. Cook Council Chambers.

Council Members Present: Mr. Hunt, Mr. Shepherd, Mr. O’Donnell,

Mr. Furry, Mr. Sindelar, Mr. Moran

Absent: Mr. Klym

Administration: Mayor Bobst, Director Costello, Director Thomas

Law Director: Mr. Bemer

MAYOR’S REPORT:

The Business Expo was successful once again. Thank you to all the Council members in attendance and a special thank you to the staff members staffing the city’s booth at the Business Expo. This was the first Business Expo for the new Executive Director of the Chamber of Commerce, Angela Dudek and she did a great job!

The Mayor updated Council regarding Munis, the new operating system for the city. Project meetings were held at the end of September with the Core Project Team consisting of Michael Thomas, Heather Wagner, Mike Greco, CarrieAnne Rosemark and Chris Grau. Director Costello has been a part of this process also. Director Thomas and Heather have many hours of work ahead of them regarding the financials and the chart of accounts, which are the core elements of this process. Munis will be at City Hall to complete the on premise software installation scheduled for October 23rd – 25th. The Project-go-live date is July 1, 2019 for the financials. Servers are being installed currently with new emails coming right after that.

The Mayor said that SmithGroup JJR has been working very hard on the Bradstreet’s Landing Project in conjunction with the ODNR, the Army Core of Engineers and the Ohio EPA on the permitting. There are submerged land leases for the pier, shoreline revetments and the pedestrian bridge abutments that need to be applied for along with the shore structure permits.

The following streets will be cracked sealed this year: Avalon, Beachcliff, Carol, Carolyn, Center Ridge, Lake Road, Lavern, Northview – north of Hilliard, Northview – north of Westway, Orchard Grove, Pease Drive, Tonawanda, Westover – east of Wooster, Westway – Northview west to Detroit and Wooster Parkway. These streets were recently paved and will receive the crack sealing to obtain the longest useful life from these roadways.

Friday, October 19th is the anniversary of the Bradstreet’s Landing Disaster.

October 25th and 26th, the Senior Center Play Readers will be hosting their Halloween Show and invite everyone to attend. The October 25th show will begin at 7:30 p.m. and the 26th will begin at 1:30 p.m.

The Mayor respectfully requested an Executive Session with Council this evening under Article X, Section VI, and Subsection I concerning an employment issue.

The Mayor shared a poem with Council received from a resident thanking the administration for the good work of the Service Department on Parklawn Street. Rocky River City Council Committee-of-the-Whole Meeting October 15, 2018 Page 2 of 3

COMMITTEE REPORTS: NONE

UNFINISHED BUSINESS:

AMENDED ORDINANCE NO. 87-17: Mr. Shepherd said this Amended Ordinance is still on hold. Mr. Shepherd said that the Planning Commission will be amending their minutes and approving the amended minutes on October 23rd.

AMENDED ORDINANCE NO. 50-18: Mr. Hunt said this is still on hold. Council received another amendment to the exhibit for Amended Ordinance No. 50-18 this evening. Mr. Hunt thanked Mr. Bemer for changing the language on the appeal process and procedure. Animal Control Officer Jarvis wants to look at this amended exhibit prior to passage. Mr. Hunt said that this will probably have a third read in November.

 Mr. Furry asked if this is the final amendment. Mr. Bemer anticipates this to be the final draft.

RESOLUTION NO. 55-18: Mr. Shepherd said this is scheduled for a third read next week. This resolution ratifies the Mayor’s application to participate in the Ohio Public Works Commission’s funding for the waterlines, sewers and pavement on the Oak, Collver and Morewood project. The total estimated cost is a little over $7.8 million.

ORDINANCE NO. 56-18: This ordinance is for a one-year renewal of an agreement with James Diaz for the removal of digested sludge cake at a cost of $22/ton. Mr. Diaz was the lowest and best bidder. This is a one-year renewal. Mr. Furry is anticipating three full reads and non-emergency language is being utilized.

ORDINANCE NO. 57-18: This ordinance is for the renewal for the removal of raw sewage sludge cake from the WWTP and is in place for emergency purposes only due to mechanical failure. This has not been utilized in the past and hopefully will not be utilized during this contract but needs to be in place for the NPDES permit. Rumpke of Northern Ohio submitted the lowest and best bid and has honored a one-year extension at the same pricing structure. This is slated for three reads and although it is for emergency purposes, there will not be any emergency language utilized.

ORDINANCE NO. 58-18: This ordinance is for the one-year renewal of an existing agreement for the removal of grit and screenings from the WWTP. Grit is removed by the grit tanks by the screening building and screenings are separated by the bar screens at the Headwork’s Building and are removed by mechanical means and must be sent to a landfill. Rumpke of Northern Ohio Inc. is the successful bidder at $65/ton. This is slated for three reads and is not utilizing emergency language and is necessary for compliance for the NPDES permit.

ORDINANCE NO. 59-18: This is for the removal of digested sludge cake for the WWTP to a landfill and is a one-year renewal at the current price of $42.10/ton. Rumpke was the lowest bidder. This is for the months the city cannot send it to Mr. Diaz due to regulations set by the EPA for the renewal of the NPDES permit. This is slated for three reads and will not use emergency language and is necessary to comply with the National Pollutant Discharge Elimination Systems (NPDES) permit.

RESOLUTION NO. 61-18: Mr. O’Donnell said that this resolution allows the city to receive the money from the County in a more timely fashion. This resolution relates to the 2018 real property taxes.

RESOLUTION NO. 62-18: Mr. O’Donnell said this is the companion piece to Resolution No. 61-18. By making this request the city will receive the proceeds of special assessments i.e. delinquent sewer bills, for the tax year 2018. Rocky River City Council Committee-of-the-Whole Meeting October 15, 2018 Page 3 of 3

NEW BUSINESS:

ORDINANCE NO. 63-18: This Ordinance is the renewal of the Health Contract from the County for the City of Rocky River for 2019 and 2020. Councilman Klym has been in contact with Director Costello and will discuss it further at next week’s meeting.

ORDINANCE NO. 64-18: Mr. Sindelar said that this is for the purchase of one 2018 Freightliner Refuse Packer Chassis for the Service Division. This is for the chassis only through the ODOT Cooperative Purchasing Act. The city will purchase a body separately in the near future and ask that vendor to put the body and chassis together. In previous purchases, demonstration vehicles have been purchased which offered a savings; however this purchase will be just slightly over the 2016 pricing. This would replace Packard No. 34 purchased in 2000, which is in excess of 150,000 miles. Reasonable offers will be accepted on a trade-in. This will have three full reads.

 Mr. Furry asked why the city is buying just the chassis. Is it more financially prudent? Director Costello said that with the tandem axels, the 2016 pricing would be met for a new vehicle with factory-installed axles along with more warranty. It will not be a demonstration vehicle so it will not come with additional miles on it. The bidder will install the body on the chassis as part of the bid.

ORDINANCE NO. 65-18: Mr. Sindelar said that this is for the purchase of one 2018 Freightliner Tandem Axle Dump Truck Chassis for the Service Division. This one will have a longer tandem axle chassis and a longer wheelbase. This truck will be able to carry heavier loads on the highway. This truck will also be used for snow plowing and will be able to carry larger loads of salt. This will replace a 2-½ ton truck purchased in 1997. This will also have three full reads.

 Mr. Hunt asked if this truck would come with a salt delivery system and plow package. Director Costello will confirm, but it is her understanding that the plow package and salt spreader along with a stainless steel bed is part of the bid.

MISCELLANEOUS BUSINESS: NONE

MOTION:

Moved by Mr. Moran, seconded by Mr. O’Donnell, to begin an Executive Session under Article X, Section VI, and Subsection I, regarding a personnel issue.

Vote: Hunt – aye Shepherd – aye O’Donnell – aye

Furry – aye Sindelar – aye Moran – aye

6 ayes 0 nays PASSED

President Moran announced that Council, Mayor Bobst, Law Director Bemer, Director Costello and Director Thomas will recess into Executive Session at 7:40 p.m. and thanked the audience for their attendance.

President Moran reconvened to the Regular Meeting of Council.

As there was no further business by members of Council, the meeting was adjourned at 7:56 p.m.

________________________

James W. Moran Susan G. Pease

President of Council Clerk of Council